Purchasing Coordinator

Overview

Key Responsibilities

• **Logistics & Shipment Tracking**
• Monitor shipment progress and delivery schedules to ensure timely receipt of goods.
• Coordinate with logistics and warehouse teams to verify that all received items align with purchase orders and specifications.
• **Order Processing & Procurement Execution**
• Prepare, issue, and manage purchase orders in accordance with company procedures.
• Ensure accuracy and completeness of all procurement documentation.
• **Supplier Sourcing & Management**
• Identify, evaluate, and maintain a database of potential and existing suppliers.
• Support supplier selection processes based on cost, quality, and reliability.
• **Financial Coordination**
• Validate that supplier invoices correspond with purchase orders and delivery records.
• Liaise with the Finance Department to support accurate and timely payment processing.
• **Reporting & Record Management**
• Maintain comprehensive and up-to-date records of procurement activities, including pricing, contracts, and cost savings.
• Generate periodic reports as required.
• **Compliance & Documentation Management**
• Ensure all regulatory documentation, including chemical certifications (e.g., SFDA) and MSDS, is accurate, valid, and up to date.
• **Order Follow-up & Issue Resolution**
• Track pending orders and proactively address delays, discrepancies, or supply issues to ensure continuity of operations.
• **Travel Coordination**
• Arrange business travel for employees, including flight bookings and related logistics, in line with company policies.
• **Coverage & Support**
• Act as a backup for the Purchasing Officer during absences, ensuring continuity of procurement operations.

Requirements

• Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, or a related field.
• 2–4 years of experience in procurement, purchasing, or supply chain operations.
• Proficiency in Microsoft Office, particularly Excel.
• Experience with ERP systems (e.g., SAP, Oracle, or similar).

Benefits

• Competitive Salary
• One yearly ticket to visit home country
• 22 vacation days per year
• Medical insurance class B