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Purchase Order Coordinator

Joseph J. Albanese
Santa Clara, USA
Full-time
Mid
Onsite
Discovered 1 weeks ago

Full Job Posting

Experience

  • Two or more years of experience in dispatch administration, purchase order documentation, accounts payable support, fleet or equipment coordination, project administration, or a related role. Construction or heavy-civil industry experience preferred.
  • Certifications: No certifications required.
  • Software Experience: Proficiency with Microsoft Office, particularly Excel, Outlook, and Word, required. Experience documenting or reviewing information in Vista Viewpoint or a comparable ERP, dispatch, accounting, or construction management system preferred.
  • Competencies
  • Exceptional accuracy, attention to detail, and commitment to complete and traceable documentation.
  • Strong organization and time-management skills with the ability to review a high volume of records and follow up on open items.
  • Ability to compare purchase orders with receipts, delivery tickets, rental records, invoices, and dispatch activity to identify inconsistencies.
  • Clear, professional written and verbal communication skills and the confidence to request missing information or corrections.
  • Sound judgment and discretion when handling operational, vendor, pricing, and job-cost information.
  • Ability to work independently and collaboratively with Dispatch, field employees, project teams, the shop, Purchasing, and Accounting.
  • Working knowledge of construction terminology, dispatch workflows, and basic purchase order documentation practices preferred.

Preferred Qualifications

  • Two or more years of experience in dispatch administration, purchase order documentation, accounts payable support, fleet or equipment coordination, project administration, or a related role. Construction or heavy-civil industry experience preferred.
  • Software Experience: Proficiency with Microsoft Office, particularly Excel, Outlook, and Word, required. Experience documenting or reviewing information in Vista Viewpoint or a comparable ERP, dispatch, accounting, or construction management system preferred.
  • Working knowledge of construction terminology, dispatch workflows, and basic purchase order documentation practices preferred.

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