Purchase Assistant (Frozen Food Industry)

Job description

Role Overview

Key Responsibilities

• Working with the purchasing manager to run the purchasing department
• Performing vendor research and selection to enhance profitability, reducing operating costs and boosting efficiency
• Maintaining cordial working relationships with vendors and supervising vendor activities
• Signing and reviewing purchasing agreements with vendors, monitoring their performance and renegotiating contracts
• Using quarterly and annual data to determine purchasing needs and performing inventory management
• Managing purchase orders, overseeing shipping schedules and maintaining purchase records
• Working with warehouse staff to compare deliveries with purchase orders to identify discrepancies
• Conducting ongoing market research to identify beneficial purchase agreements and potential vendors.
• Issuing local PO's both in Focus and SAP for Nativo / Wholesale / Van Sales requested by Online Team/HORECA/Sales Team.
• Issuing import PO's advised by Purchasing Manager or approved by Managing Director.
• Directly communicating with local supplier for sending approved local PO's, follow-up delivery and inquiring about new/existing items.
• Notifying the Stores Team for the arrival of the goods purchased from the supplier by requesting the GRN.
• Posting MRN/GR PO for local purchases in Focus+SAP and documents filling.
• Contacting potential and existing local suppliers by inquiring about the new products.
• Registering new items and suppliers in the master file list to be sent to Sir Arun for creation in the system.
• Checking Office and Pantry Supplies, if ever needed.

Required Qualifications & Experience

• Bachelor’s degree, Certificate, Graduate or Post Graduate Degree in related field.
• Minimum **3 years** of experience in Purchase or equivalent.
• Relevant certification for the area/industry will be preferred.

Key Skills & Competencies

• Cost control and budgeting
• Proven experience managing cold chain products (frozen and chilled).
• Must be PC literate
• Knowledge of the jobs and skills required in the related industry
• Proficient in English
• Excellent organizational and planning skills with attention to detail
• Excellent communication skills
• Good interpersonal, reporting, negotiation and influencing skills
• Awareness of business trends
• Hands-on experience with operations software packages. SAP experience preferred.
• Advanced MS Excel skills including VLOOKUP's and pivot tables, etc.
• Accuracy and attention to detail
• Aptitude for numbers and quantitative skills
• Problem-solving and risk management
• Strong communication and stakeholder management
• Ability to operate in a fast-paced, multicultural FMCG environment

Language Requirements

• English: Fluent (spoken and written)
• ***This role is critical to ensuring operational excellence, regulatory compliance, and sustainable growth across the company’s regional FMCG operations.***