Property Officer

Job Purpose

Key Responsibilities

• Assist in preparing and processing tenant-related documentation, including contracts, renewals, amendments, and terminations.
• Maintain and update property records, including unit availability, tenant movements, and contract status.
• Act as the first point of contact for tenants and prospective tenants, handling inquiries and service requests.
• Coordinate with property management, finance, and maintenance teams to ensure smooth operations and timely issue resolution.
• Verify tenant documentation and ensure compliance with all requirements prior to move-in.
• Support onboarding of new tenants, including documentation, key handover, and orientation.
• Prepare reports, correspondence, and presentations as required.
• Support community activities and tenant engagement initiatives.
• Ensure confidentiality and proper handling of tenant and property documents.
• Provide general administrative support including handling calls, emails, and follow-ups.
• Track deadlines and follow up on pending activities.

Qualifications

• Bachelor’s degree in Business Administration or a related field (preferred).
• Fresh graduates are encouraged to apply.
• Certifications in property management or administration are an advantage.

Experience & Competencies

• 0–2 years of experience in property management, real estate, or administrative roles (internships acceptable).
• Strong organizational and time management skills.
• Good communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Customer-service oriented mindset.
• Ability to work in a team and handle multiple tasks.
• Professional, detail-oriented, and proactive.
• Knowledge of Tawtheeq or AccessRP systems is an advantage.