Properties and Projects Manager
Key Skills for This Role
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Qualifications and experience
- Bachelor's degree in Civil Engineering, Construction Management, Building Engineering, Facilities Management, Real Estate Management, or a closely related discipline.
- An MBA, master's degree in Project Management or Construction Management, or related master's degree is advantageous.
- 8–12 years of progressive experience in construction project management, property management, facilities management, or related operational functions.
- At least 3–5 years in a supervisory or managerial capacity.
Construction project planning and execution
- Plan, organize, coordinate, and supervise construction, renovation, refurbishment, fit-out, and contracting projects through completion and handover.
- Review contracts, approved drawings, technical specifications, BOQs, schedules, and execution requirements to establish deliverables.
- Develop and monitor execution plans, schedules, manpower and material needs, equipment allocation, and subcontractor activities.
- Coordinate with Project Engineers, Site Supervisors, Procurement, Planning, and other departments.
- Track progress, address delays or constraints, and implement corrective actions for timely completion.
Property portfolio and leasing
- Oversee day-to-day management of assigned residential, commercial, and other company-owned or managed properties.
- Maintain portfolio records covering occupancy, available units, rental values, tenancy contracts, lease expiry dates, and property condition.
- Coordinate leasing activities, tenant inquiries, property viewings, renewals, and move-in and move-out arrangements.
- Monitor occupancy and vacancies; recommend leasing initiatives and rental strategies to improve utilization and revenue.
- Ensure tenancy agreements, renewals, and rental adjustments follow approved policies and applicable UAE regulations.
Maintenance and facilities
- Plan and supervise preventive and corrective maintenance for buildings, common areas, mechanical and electrical systems, plumbing, air-conditioning, and other facilities.
- Coordinate inspections and condition assessments to identify maintenance needs, safety concerns, deterioration, and repairs.
- Supervise maintenance contractors, service providers, and technical personnel; schedule maintenance and monitor service requests.
- Ensure defects and tenant complaints are addressed within established timelines.
- Recommend refurbishment, replacement, and property improvements to preserve assets and support long-term value.
Cost control and financial performance
- Prepare and monitor project budgets, cost estimates, resource allocations, and expenditure forecasts with Finance and Commercial teams.
- Compare actual costs with approved budgets and identify variances, potential overruns, and cost-optimization opportunities.
- Monitor property operating expenses, maintenance costs, service contracts, and other expenditures.
- Coordinate project billing, progress payments, rental collections, outstanding tenant balances, and receivables with Finance.
- Prepare reports on project profitability, maintenance expenditure, property income, and budget compliance.
Contractors, tenants, and service providers
- Coordinate selection, mobilization, supervision, and performance monitoring of subcontractors, suppliers, maintenance contractors, and service providers.
- Review technical scopes, quotations, work requirements, and service proposals to support procurement and contractor selection.
- Monitor performance against schedules, specifications, quality standards, service levels, and contractual obligations.
- Verify completed work and service quality; recommend payment certification or corrective action based on documented performance.
- Resolve routine contractor coordination issues and escalate disputes, major delays, quality failures, or commercial concerns to the General Manager.
- Oversee tenant communication and timely handling of leasing inquiries, maintenance requests, complaints, and property-related concerns.
- Monitor rental payment schedules and outstanding tenant balances.
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