Documents Controller

Role overview

Responsibilities

• Receive, register, classify, distribute, and track documents and correspondence.
• Maintain controlled project files, drawing revisions, document registers, transmittal logs, and tracking histories.
• Ensure teams use the latest approved drawings and documents; monitor submissions, approvals, revisions, and deadlines.
• Coordinate document updates across engineering, planning, procurement, production, QC, HSE, and project management.
• Issue transmittals and maintain applicable ITPs, material certificates, WPS, PQR, and other quality records.
• File, index, scan, archive, and secure documents; prevent obsolete documents from remaining in circulation.
• Follow up on approvals and support audits, client inspections, reporting, and project handover documentation.
• Update EDMS, ERP systems, and shared project folders as needed.

Qualifications and experience

• At least four years of relevant Document Controller experience in a shipyard, shipbuilding, ship repair, or marine engineering environment.
• Practical experience managing technical and engineering documents for marine or industrial projects.
• Knowledge of engineering drawings, document numbering, revision control, registers, transmittals, and distribution.
• Familiarity with quality documentation and handover records.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Experience with EDMS or project document control software.
• Organization, communication, coordination, attention to detail, and ability to manage multiple priorities.
• Understanding of confidentiality, quality management systems, and document control procedures.
• A diploma or bachelor's degree in Business Administration, Information Management, Engineering, or a related field is preferred.

Role skills

• Document control for shipyard and marine projects.
• Revision management, document registers, and transmittal tracking.
• Electronic document and project record systems.