Projects and Materials Coordinator

About The Role

Project Documentation And System Management

• Maintain and update all project records within ZOHO, ensuring accuracy and completeness at every stage
• Track project timelines, milestones, team assignments, and status updates across all active jobs
• Ensure all briefs, meeting notes, RFIs, approvals, and revisions are properly documented and stored
• Support the Project Manager in maintaining structured and traceable workflows

Materials Tracking And Database Management

• Create and maintain a centralized materials database for Tashkeel and Tasmeem Tashkeel
• Catalogue all material samples including finishes, fabrics, metals, woods, and bespoke elements
• Record specifications, suppliers, costs, and usage across projects
• Ensure each material sample is labeled, stored, and easily retrievable
• Track the movement of materials between teams, projects, and external vendors
• Coordination with Design and Production Teams
• Work closely with the Tasmeem design team to document material selections and updates
• Ensure material choices are recorded and aligned with project specifications
• Coordinate with suppliers and manufacturers to gather material information and samples when required
• Support the transition from design to production through accurate documentation

Inventory And Physical Organization

• Oversee the organization of the materials library within Tashkeel
• Ensure storage systems are maintained and updated regularly
• Conduct periodic audits of materials to ensure records match physical inventory
• Communication and Alignment
• Act as a support link between the Project Manager and design team
• Ensure all stakeholders have access to the most up-to-date project and material information
• Flag missing information, discrepancies, or gaps in documentation

Requirements

• 3 to 5 years of experience in a coordination, documentation, or materials-related role
• Experience working within design, interiors, architecture, or production environments is preferred
• Strong organizational and administrative skills with high attention to detail
• Experience using project management systems such as ZOHO or similar platforms
• Ability to manage both digital systems and physical inventories
• Strong communication skills and ability to work across multiple teams
• Ability to handle multiple projects and maintain structured workflows

Preferred Profile

• Bachelor’s degree in Business Administration, Operations, Supply Chain, or a related field
• Experience managing materials libraries or sample tracking systems
• Familiarity with design terminology, materials, and fabrication processes
• Strong systems-thinking mindset with the ability to create and maintain order across complex workflows

What This Role Represents

Job Types: Full-time, Permanent

• Pay: AED7,000.00 - AED9,000.00 per month
• Ability to commute/relocate:
• Dubai: Reliably commute or planning to relocate before starting work (Required)

Experience

• Projects and Materials Coordinator: 5 years (Required)

Language

• English (Required)