Project Secretary

Job Description

Key Responsibilities

• Assist in managing project documentation, records, and files.
• Coordinate project meetings, prepare agendas, and take meeting minutes.
• Maintain project schedules, calendars, and task lists.
• Communicate project updates, announcements, and key milestones to team members.
• Prepare and format project-related documents, presentations, and reports.
• Support project managers in tracking project progress and deliverables.
• Coordinate travel arrangements and accommodation for project team members.
• Assist in managing project expenses, invoices, and budget tracking.
• Coordinate and distribute project-related correspondence.
• Collaborate with cross-functional teams to ensure smooth project execution.
• Maintain a neat and organized workspace and filing system.

Qualifications

• Bachelor's degree in Business Administration or a related field.
• Proven experience (X+ years) in administrative or secretarial roles.
• Proficiency in Microsoft Office applications.
• Strong organizational and multitasking abilities.
• Attention to detail and commitment to accuracy in documentation.
• Effective communication and interpersonal skills.
• Ability to work collaboratively within cross-functional teams.
• Adaptability to handle changing project dynamics.
• Enthusiasm for contributing to project success.
• Prior experience supporting project teams is a plus.
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