Joinery Project Secretary & Document controller

Job Summary

Key Responsibilities

• Provide administrative support to the Project Manager and joinery team.
• Prepare, draft, and manage project correspondence (emails, letters, reports, MOM).
• Maintain and organize project files, drawings, BOQs, contracts, and submittals.
• Coordinate with production, design, and site teams for documentation and updates.
• Track project timelines, deliveries, and installation schedules.
• Prepare and follow up on material submittals and approvals.
• Assist in preparing invoices, LPOs, and payment follow-ups.
• Maintain records of variations, RFIs, and project changes.
• Schedule meetings and prepare meeting minutes.
• Coordinate with suppliers and subcontractors regarding documentation.
• Ensure proper filing (soft and hard copy) as per company system.
• Support tender documentation preparation when required.

Qualifications & Requirements

• Diploma or Bachelor’s degree in Business Administration or related field.
• Minimum 2–3 years experience in joinery, fit-out, or construction industry.
• Strong knowledge of documentation procedures in joinery projects.
• Proficient in MS Office (Excel, Word, Outlook).
• Familiar with project documentation (drawings, BOQ, submittals).
• Good communication and organizational skills.
• Ability to work under pressure and manage multiple tasks.

Skills

• Attention to detail
• Time management
• Communication skills
• Document control knowledge
• Basic understanding of joinery production process