Project Manager (Facilities & Real Estate) – 6–12 Month FTC

Role overview

Relocation delivery

• Visit the new premises, conduct quality checks, and coordinate its physical delivery and organization to meet business needs and the proposed master plan.
• Analyze office space and coordinate alterations and renovations with contractors while managing budgets, documentation, and management reporting.
• Plan the new-location fit-out and associated IT infrastructure.
• Coordinate building authorities, contractors, and internal Engineering, Warehouse, and Office teams to minimize disruption during the move.
• Prepare, issue, and analyze a detailed request for proposals for mover services.
• Prepare the move budget, report cost status, and develop the physical-move timeline and schedule.
• Inform employees of the moving-out schedule.
• Liaise with vendors and plan preventive and reactive maintenance for the new premises.
• Complete handover of the existing premises to landlords and paperwork to terminate the lease.
• Perform other relevant business tasks assigned by the reporting-line manager.

Skills and competencies

• Strong project planning and coordination across scope, schedules, dependencies, risks, and competing priorities.
• Budget preparation and monitoring, cost tracking, and clear reporting of variances and progress.
• Coordinate office fit-out, facilities, workplace technology, and operational requirements across internal teams and external providers.
• Clear written and verbal communication; keep employees and stakeholders informed and resolve issues promptly.
• Working knowledge of project planning and reporting tools, Microsoft Office, and budget tracking; project scheduling software familiarity is an advantage.
• Attention to detail, organization, follow-through, and maintenance of project records, approvals, contracts, and handover documentation.
• Practical problem-solving and sound judgment focused on business continuity, safe work, and minimal operational disruption.

Qualifications and experience

• Bachelor’s degree or equivalent qualification in project management, facilities management, construction, civil engineering, business administration, or a related field; equivalent relevant experience is also considered.
• At least five years of relevant experience in project coordination or management, facilities, construction, workplace fit-out, or a similar role.
• Demonstrated experience managing a workplace move, office fit-out, or comparable project from planning through delivery and handover.
• Experience coordinating contractors, vendors, internal technical teams, and business stakeholders, and managing budgets, schedules, and project documentation.
• Full English proficiency.

Desirable qualifications and knowledge

• A recognized project management qualification such as PMP or PRINCE2 is desirable.
• Knowledge of local building, landlord, and safety requirements is an advantage; coordinate specialist advice where permits or technical approvals are required.