Project Manager (Facilities & Real Estate) – 6–12 Month FTC

Role overview

Relocation and premises delivery

• Conduct site visits and quality checks for the new premises.
• Coordinate the physical delivery, organization and design of the new office to suit business needs and the proposed master plan.
• Analyze office space and coordinate alterations and renovations with contractors.
• Plan the physical fit-out and associated IT infrastructure for the new location.
• Prepare, issue and analyze a detailed request for proposals for mover services.
• Prepare the preliminary move budget, cost updates and timeline or schedule for the physical move.
• Communicate the move-out schedule to employees.
• Liaise with vendors and plan preventive and reactive maintenance for the new premises.
• Finalize handover of the former premises to the landlord and complete paperwork to terminate the lease.

Coordination and reporting

• Manage the project budget and maintain necessary documentation, approvals and regular management reports.
• Engage building authorities, contractors and internal engineering, warehouse and office team leads to coordinate the move with minimal disruption.

Skills and competencies

• Plan and coordinate scope, schedules, dependencies, risks and competing priorities.
• Prepare and monitor budgets, track commitments and actual costs, and report variances and progress.
• Coordinate office fit-out, facilities, workplace technology and operational requirements across internal teams and external providers.
• Communicate clearly with employees and stakeholders and resolve issues promptly.
• Use project planning and reporting tools, Microsoft Office and budget tracking; project scheduling software familiarity is an advantage.
• Maintain project records, approvals, contracts and handover documentation with attention to detail and follow-through.
• Apply practical problem-solving and sound judgment, supporting business continuity, safe working and minimal disruption.

Qualifications and experience

• Bachelor’s degree or equivalent in project management, facilities management, construction, civil engineering, business administration or a related field; equivalent relevant experience is also considered.
• At least five years of relevant experience in project coordination or management, facilities, construction, workplace fit-out or a similar role.
• Demonstrated experience managing a workplace move, office fit-out or comparable project from planning through delivery and handover.
• Experience coordinating contractors, vendors, internal technical teams and business stakeholders, and managing budgets, schedules and documentation.
• A recognized project management qualification such as PMP or PRINCE2 is desirable.
• Knowledge of local building, landlord and safety requirements is an advantage; coordinate specialist advice when permits or technical approvals are required.
• Full English proficiency.