Project Manager - Events

Role Overview

Event Planning & Execution

• Oversee the end-to-end planning, organization, and execution of events, ensuring seamless delivery.
• Develop and manage event timelines, budgets, and logistics to meet project goals.
• Liaise with clients to understand their needs, propose creative event solutions, and ensure customer satisfaction.
• Work closely with internal teams, including production, AV, design, and logistics, to coordinate event requirements.
• Ensure all events are executed in compliance with company standards, safety regulations, and local laws.

Team Leadership & Management

• Lead, mentor, and manage a team of event coordinators, project managers, and on-ground staff.
• Assign tasks, set deadlines, and monitor team performance to ensure efficiency and high-quality output.
• Conduct training and development sessions to enhance team capabilities and keep up with industry trends.

Client & Vendor Relations

• Build and maintain strong relationships with clients, suppliers, and key stakeholders.
• Negotiate contracts with vendors, venues, and suppliers to secure the best terms and services.
• Manage client expectations and resolve any issues proactively to ensure a positive experience.

Budget & Financial Management

• Develop and oversee event budgets, ensuring cost-effectiveness and profitability.
• Monitor expenses, approve expenditures, and ensure financial accountability for all events.
• Prepare financial reports, event summaries, and ROI analyses for management review.

Marketing & Business Development

• Identify new business opportunities, partnerships, and sponsorships to expand ME Visual WLL's event portfolio.
• Collaborate with the marketing team to develop promotional strategies for events.
• Represent ME Visual WLL at industry conferences, networking events, and trade shows.

Key Requirements

• Fluent in English and Arabic, with strong written and verbal communication skills in both.
• Minimum 5-7 years of experience in event management, preferably in Qatar or the GCC region.
• Bachelor's degree in Event Management, Business Administration, Marketing, or a related field.
• Strong understanding of the event industry, including production, logistics, and AV solutions.
• Proven experience managing and motivating a team in a fast-paced environment.
• Ability to multitask, prioritize deadlines, and manage multiple projects simultaneously.
• Strong financial acumen with experience in budget management and vendor negotiations.
• Ability to handle last-minute changes, challenges, and crises with a calm and solution-oriented approach.
• Proficiency in event management software, Microsoft Office, and digital collaboration tools.
• Familiarity with local event regulations, venues, and supplier networks.
• Native Arabic speakers.

Work Location

• Work Location: In person.