Project Manager

NewWorld is an award‑winning next‑generation media company operating at the intersection of culture, storytelling, and impact. Our stories, shows and campaigns meet audiences at the speed of culture, shining a light on the world as it is, while inspiring courage and confidence to change it. Our team combines cultural intelligence, creative storytelling and strategic intervention to build trust, shape narratives, and move people from outrage to optimism – and from optimism to action. We are building the media infrastructure of the next decade — developing hit digital shows, scaling fandoms, and organizing a multiracial working-class generation around belonging, belief, and real-world participation.

We're looking for an organized, proactive Project Manager to help keep our work moving.

You'll partner closely with Creative, Strategy, Production, and Leadership to manage timelines, coordinate teams, track deliverables, and ensure projects are delivered on time and on budget.

This is an ideal role for someone who loves bringing order to creative work, enjoys solving problems, and is excited to build better systems as we grow.

1. Own project planning, timelines, and delivery across multiple concurrent projects

2. Coordinate cross-functional teams and keep work moving efficiently

3. Improve internal workflows, project systems, and operational processes

What Makes You Successful Here You are calm under pressure and comfortable in fast-moving environments. You can zoom out to see the big picture while tracking the details that make delivery excellent. You understand creative process, respect research, and know how to translate vision into execution. You are fluent in modern project management systems and AI-enabled workflows. You protect the integrity of the work while representing NewWorld’s long-term interests in every decision.

Support day-to-day client communication across assigned accounts

Participate in status calls, project meetings, and delivery discussions

Help translate client requests into clear internal workstreams

Track feedback, approvals, and change requests

Maintain project documentation and communicate updates to internal teams

Help ensure a high-quality client experience throughout project delivery

Build and maintain project plans, timelines, and workbacks

Coordinate resources and track project progress across teams

Monitor project budgets, timelines, and key milestones

Manage workflows using modern PM software (Asana, Monday, Notion, Airtable, etc.)

Utilize AI tools to improve scheduling, documentation, and project coordination

Help ensure deliverables are completed on time, on budget, and to NewWorld's quality standards

Coordinate production across campaigns, digital content, events, print, and original media

Support vendor, freelancer, and production partner coordination

Assist with pre-production planning, production logistics, and post-production schedules

Track production timelines, deliverables, and asset management

Anticipate project risks and escalate issues proactively

Help ensure all outputs meet NewWorld's creative and brand standards

Partner closely with Creative, Strategy, Research, and Production teams

Maintain alignment across internal stakeholders throughout project delivery

Coordinate communication between teams and ensure priorities remain clear

Help improve processes that reduce friction and increase operational efficiency

Support project planning across multiple concurrent initiatives

Coordinate external vendors, freelancers, and production partners throughout project delivery

Assist with scopes of work, timelines, contracts, and project documentation

Help maintain a trusted network of creative and production partners

Coordinate scheduling and logistics for talent, creators, and collaborators

Support the management of project management tools and operational systems

Help identify opportunities to improve workflows through automation and AI-enabled processes

Track vendor performance, timelines, and deliverables to ensure successful execution

Evaluate and implement new tools that improve forecasting, scheduling, documentation, communication, and reporting

3–5+ years of project management experience

Agency experience is required

Experience managing multiple concurrent creative projects

Strong organizational skills with exceptional attention to detail

Experience using project management software such as Asana, Monday, Notion, Airtable, or similar platforms

Excellent written and verbal communication skills

Comfortable working with cross-functional teams in fast-paced environments

Ability to proactively identify risks and solve problems

Experience using AI tools to improve productivity and workflow efficiency

Collaborative, adaptable, and highly accountable

This contract role is expected to last three months, at 40 hours a week for the contract duration. The expected salary for this position is between $6,250-$8,000 per month and will be commensurate with experience. Though this is a Freelance role, there will be routine meetings and deliverables expected during the course of a traditional workday. NewWorld primarily works East Coast business hours (9am-6pm EST)

Equity is at the heart of NewWorld. From the clients we partner with and vendors we engage, to the team we’re building, we are committed to creating opportunities for the diverse community of talented, creative professionals who have been systematically denied opportunities across the professional communications industry. Women, people of color, LGBTI people, people of any religion or nationality and people with disabilities are strongly encouraged to apply. Opportunities for advancement exist, and NewWorld is committed to helping all staff develop and grow.