Project Executive Contract Position

Role Overview

Project & Administrative Support

• Provide administrative support for business development and tenders.
• Provide administrative support to project managers across the project lifecycle.

Documentation & Data Management

• Develop, update, review, and maintain accurate and timely project and event documentation.
• Organise and manage data collection for reports, proposals, status updates, and post-project or post-event evaluation.

Scheduling & Coordination

• Schedule and coordinate project and event-related meetings, including preparing agendas, presentation slides and workshop materials, and following up on action items.
• Develop and maintain project timelines, event schedules, and status reports to track deliverables and milestones.

Event Planning & Management

• Plan, organise, and execute events ranging from workshops to conferences or functions, ensuring objectives, requirements, and budgets are met.
• Coordinate all event logistics, including venue selection, catering, transportation, guest registration and on-site requirements.
• Oversee event setup and operations, ensuring smooth execution and addressing issues as they arise.
• Administer event evaluation and obtain participant feedback.

Vendor & Stakeholder Coordination

• Liaise with venues, suppliers, and service providers, including sourcing quotations, reviewing proposals, and supporting contract negotiations.
• Serve as a key point of contact for internal stakeholders and external partners, providing updates and responding to enquiries in a timely manner.

Budget & Financial Support

• Assist with budget development, tracking, cost monitoring, and financial reporting for projects, workshops and events.
• Ensure expenses remain within approved budgets while maintaining quality and value.

Process Improvement & Evaluation

• Contribute to continuous improvement initiatives by reviewing processes, tools, and workflows.
• Conduct postevent, post-workshop and postproject evaluation, gather feedback, and prepare summary reports with recommendations for improvement.

Qualifications

• Diploma in any discipline
• Minimum of two years experience in project administration, event coordination or a similar role.
• Strong organisational and time management skills with the ability to manage multiple projects and events concurrently.
• Good communication and interpersonal skills, with confidence in coordinating across teams and vendors.
• Proficiency in computer applications, scheduling tools.
• High process-orientation and attention to detail
• Adaptability and ability to perform effectively and independently in fast paced, deadline driven environments.
• WHATS IN IT FOR YOU?
• Our office is located in Enabling Village, an icon of the commitment to inclusivity and innovation by its design and facilities catering to diverse individuals and needs.
• We are highly accessible by public transport, conveniently within the vicinity of a wide range of food choices and public amenities, and offer options for exercising and outdoor leisure activities beyond work.
• Our team consists of passionate and multi-talented professionals of diverse backgrounds and social cause interests.
• We have a staff engagement programme including regular communication sessions, townhalls, team-building and welfare activities.
• Together, we are inspired to enhance the capabilities of the social service sector to multiply our collective impact for good.
• HOW TO JOIN OUR TEAM?
• If you fit the requirements of this role, do not hesitate to send us your CV and a thoughtful cover letter. via this link:
• https://empact.recruiterpal.com/career/jobs/e9agq

Your Cover Letter Should Express

• Why you are interested in working for Empact
• Your qualifications and experience
• Your current & expected salary
• Reason(s) for leaving previous role
• Availability to commence work
• At Empact, we value diversity and inclusion and look forward to reviewing your application.
• Please note that your application will be sent to and reviewed by the direct employer - Empact Pte Ltd.

Job Details

About The Company

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