Project Document Control & Paralegal

Role overview

Document control

• Maintain drawings, technical submittals, correspondence, contracts, and other project records.
• Register, classify, file, and update documents in the document control system; track submissions, approvals, revisions, and outstanding actions.
• Coordinate with internal departments, clients, consultants, contractors, and suppliers.
• Prepare and maintain document registers, transmittals, logs, and submission trackers.

Contracts and reporting

• Monitor contractual deadlines, deliverables, notices, and correspondence for compliance with project requirements.
• Assist with reviewing contracts, purchase orders, subcontract agreements, and other legal and commercial documents.
• Support contractual letters, notices, claims, and formal correspondence; maintain records of amendments, variations, claims, and approvals.
• Prepare legal document packages and coordinate with external legal counsel when required.
• Report on document status, pending submissions, overdue responses, and contractual actions; retrieve records for audits, disputes, claims, and legal proceedings.

Qualifications and experience

• Bachelor's degree in Law, Business Administration, or a related field.
• 5+ years of experience in project document control, paralegal support, or a similar role.
• Construction, fit-out, or contracting industry experience is preferred.
• Good understanding of contract administration, project documentation, and document control procedures; familiarity with construction contracts, purchase orders, subcontract agreements, variations, claims, and contractual correspondence.
• Knowledge of document control systems and project management platforms; proficiency in Word, Excel, and Outlook.
• Strong written and verbal communication skills in English.
• Knowledge of UAE legal and contractual procedures is an advantage; experience coordinating with clients, consultants, contractors, and external legal counsel is preferred.

Work approach

• Demonstrate organization, time management, attention to detail, accuracy, and document traceability.
• Handle confidential information discreetly; work independently, prioritize deadlines, manage multiple projects, and coordinate effectively under pressure.