Project Design Coordinator

Overview

Key Responsibilities

• Maintain project trackers covering actions, deliverables, decisions, risks, issues, submissions and follow-ups.
• Prepare agendas, attend meetings, capture concise minutes and ensure actions are assigned, circulated and closed out.
• Track consultant deliverables, pending responses, comments, information requests and overdue items.
• Organise project files, drawing registers, reports, presentations, references and incoming / outgoing information in line with studio standards.
• Support senior team members by keeping priorities visible and helping ensure deadlines are not missed.
• Prepare concise progress updates, status summaries, trackers and weekly notes for internal review.
• Carry out basic completeness checks on submissions, drawings, schedules and presentation material before review or issue.
• Assist with the implementation and maintenance of studio / project management platforms such as Click Up or similar.

Required Experience and Capability

• 2–6 years of experience in project coordination, design coordination, architecture or a related built-environment role.
• Architectural training or experience in a design studio, consultant office or developer environment is preferred.
• Strong organisational skills and comfort managing trackers, deadlines, follow-ups and multiple live tasks.
• Good understanding of common design documentation, drawing sets, submissions, minutes and consultant workflows.
• Proficiency in Microsoft Office; experience with Click Up, Asana, Monday.com, Notion or similar tools is beneficial.
• Clear written and spoken English, with concise communication and strong attention to detail.

Personal Attributes

• Reliable, proactive and disciplined.
• Comfortable following up without becoming heavy-handed.
• Able to bring order to a fast-moving design environment.
• Practical, discreet and good at making information visible.