Project Coordinator

Job summary

Key responsibilities

• Support the Project Manager in planning, coordinating, and monitoring IT projects.
• Maintain project plans, schedules, milestones, deliverables, and dependencies.
• Coordinate activities between IT, business teams, vendors, and other stakeholders.
• Organize project meetings, prepare agendas, and maintain Minutes of Meetings.
• Track action items and follow up with responsible stakeholders until closure.
• Prepare weekly and monthly project status reports and management updates.
• Maintain project documentation, trackers, approvals, and project records.
• Maintain and regularly update RAID logs covering Risks, Assumptions, Issues, and Dependencies.
• Monitor project timelines and proactively highlight delays, blockers, and potential risks.
• Support project managers in identifying recovery actions for delayed activities.
• Coordinate with vendors and service providers to track deliverables and commitments.
• Support governance, resource and procurement coordination, dashboards, scope alignment, and project closure documentation and handover.

Required skills and experience

• Bachelor’s degree in Information Technology, Computer Science, Engineering, Business Administration, or a related field.
• 5+ years of experience in Project Coordination, PMO, IT Project Support, or a similar role.
• Experience supporting IT or technology projects is preferred.
• Strong project tracking, reporting, documentation, and stakeholder coordination skills.
• Good understanding of project scope, schedules and milestones, risks and issues, dependencies, change management, and deliverables.
• Strong Microsoft Excel, PowerPoint, Word, and Outlook skills.
• Experience with MS Project, Jira, Smartsheet, Monday.com, or similar tools is an advantage.
• Excellent communication and follow-up skills, strong organization, attention to detail, and ability to manage multiple priorities.
• A proactive approach to identifying project delays, risks, and dependencies.

Preferred experience and credentials

• Experience in IT services, telecom, networking, cybersecurity, cloud, infrastructure, or technology consulting is preferred.
• Exposure to PMO processes and project governance is preferred.
• CAPM, PMP, PRINCE2, or similar certification is an advantage.
• Experience coordinating projects involving multiple vendors and internal teams is preferred.