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Project Coordinator

RWDI
Guelph, CAN
Full-time
Entry
Onsite
CAD 55000-64000 yearly / year
Discovered 1 months ago
ERP

Full Job Posting

Key Responsibilities

  • Track and maintain project leads, opportunities, and related data in the ERP system
  • Assist project managers with preparing and submitting proposals, ensuring accuracy and compliance with client requirements
  • Support proposal development by creating task structures, timelines, resource plans, and cost estimates
  • Write, edit, and format reports, project deliverables, and documentation.
  • Manage contracts, approvals, and supporting documentation, and coordinate contract reviews
  • Assist with invoices, payments, and purchase orders for suppliers, subcontractors, and consultants
  • Coordinate and track insurance documents for projects and subcontractors
  • Prepare and distribute project status reports, meeting notes, and action items; arrange project meetings
  • Maintain comprehensive project files, including contracts, drawings, specifications, and correspondence
  • Assist the project manager in developing project plans, budgets, milestones, and deliverables; monitor team activities to ensure on-time and on-budget delivery
  • Track scope changes, obtain client sign-off, and support project managers in overall project execution

Skills, Knowledge & Expertise

  • Post-secondary diploma or certificate in office or business administration
  • Preferred consideration will be given to candidates with office experience in a client-facing environment and/or with project coordination in engineering/construction/environmental projects
  • Excellent verbal and written communication skills with a proven ability to deliver high-quality customer service
  • Ability to operate at an advanced level in MS Office software
  • Exceptional organizational and administrative skills focused on meeting deadlines
  • Must be able to handle multitasking in a fast-paced team environment
  • Aptitude for attention to detail to ensure a high degree of quality assurance
  • Flexibility in dealing with change and confidential information
  • Availability to work outside normal working hours to meet client deadlines

Job Benefits

  • An opportunity to redefine possible
  • Salary range: $55,000 – $64,000
  • Group health benefits
  • Proactive and ongoing training, education, and a Learning Spending Account
  • Fitness Spending Account
  • An abundance of career paths and opportunities to advance

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