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Project Coordinator, Full Time, Days - AMG CMO Office Of Clinician Engagement - Morristown

Atlantic Health System
Morristown, USA
Full-time
Executive · 5+ years experience
Onsite
Discovered Today
sharepoint

Full Job Posting

Responsibilities

  • Manage Chief Medical Officer and Associate Chief Medical Officer calendars, resolve scheduling conflicts, and communicate changes promptly.
  • Support the Manager with scheduling, correspondence, meeting preparation, and follow-up. Prepare leadership communications for review.
  • Route incoming requests to appropriate resources and flag urgent matters.
  • Coordinate timesheet collection and submission for the Chief Medical Officer, Associate Chief Medical Officer, and Regional Medical Directors.
  • Schedule meetings and coordinate materials, rosters, attendance records, action items, and expenses.
  • Maintain project trackers and timelines, follow up on deliverables, and flag delays or unresolved issues.
  • Coordinate clinician program and event logistics, including venues, catering, audiovisual support, registration, speakers, and surveys within approved plans and budgets.
  • Prepare and update PowerPoint presentations, Excel spreadsheets, charts, and reports using supplied information.
  • Maintain Teams and SharePoint files, protect confidential information, and improve recurring workflows through templates and checklists.
  • Perform other duties as assigned.

Qualifications

  • Required
  • At least five years of senior-level administrative support or project coordination experience, including complex calendar management and support for multiple stakeholders.
  • Bachelor’s degree in a related field; equivalent relevant experience considered.
  • Proficiency in Microsoft Outlook, PowerPoint, Excel, Word, Teams, and SharePoint.
  • Ability to independently prepare clear presentations and maintain accurate spreadsheets using formulas, sorting, filtering, and basic charts.
  • Strong organization, writing, communication, judgment, and follow-through.
  • Ability to prioritize competing requests, adapt to changing needs, and collaborate with leaders, clinicians, and colleagues.
  • Preferred
  • Healthcare or physician leadership support experience.
  • Work Environment
  • On-site with extended computer use. Occasional early-morning, evening, or weekend work and local travel between Atlantic Health locations are required.

Preferred Qualifications

  • Preferred

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