Project Coordinator
Role Overview
The Project Coordinator supports smooth client project execution by handling logistics and administrative tasks.
The role supports project managers through coordination, documentation accuracy, and communication with contractors, vendors, and clients.
Key Skills for This Role
Full Job Posting
Position Summary
The Project Coordinator supports smooth client project execution by handling logistics and administrative tasks.
The role supports project managers through coordination, documentation accuracy, and communication with contractors, vendors, and clients.
Work Arrangement
- This is a full-time hybrid role located in Cleveland, Ohio.
- The Project Coordinator reports to the Manager, Project Coordinators.
Project Coordination
- Coordinate project setup, purchasing, customer communication, product shipment, and project reconciliation.
- Enter and verify order information in the database or ERP system against quotes and plans.
- Initiate and track manufacturer purchase orders according to project specifications.
- Process change orders and returns and communicate delays to stakeholders.
- Maintain project filing systems and participate in project status meetings.
- Assist with operational problem resolution, process improvement, and coordinator schedule coverage.
Customer and Administrative Support
- Serve as a contact for customers, vendors, and service agencies regarding warranty claims and project inquiries.
- Create, print, and distribute service manuals and specification books.
- Provide backup front-counter support and answer general phone inquiries.
- Reconcile the cash drawer, complete daily bank deposits, and scan warehouse receiving documents.
Qualifications
- High school diploma or GED, or equivalent military or practical experience.
- One to two years of administrative or coordinator experience.
- Proficiency with Microsoft Word, Excel, Outlook, and operating systems.
- Strong customer service, attention to detail, task prioritization, communication, problem-solving, and organization skills.
- Construction industry experience is preferred; foodservice industry experience is a plus.
- Candidates must pass a background check after offer acceptance.
Benefits
- Benefits include medical, dental, vision, tuition reimbursement, pet and legal insurance, 401K, community service day, and recognition awards.
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