Project Coordinator

Key Responsibilities

• Project Planning & Scheduling: Coordinate MEP retrofit project schedules, timelines, resource allocation, and material deliveries. Monitor daily and weekly site progress against agreed project timelines.
• Operational & Site Coordination : Act as a direct liaison between the office engineering team, sales managers, and site execution teams. Ensure all site material requests, technical submittals, and equipment orders are processed without delay.
• Commercial & Technical Documentation: Secure approvals and permits. Set up and maintain comprehensive project files, including contracts, approved drawings, Method Statements, and RFIs (Request for Information). Manage submittals for approval from clients, consultants, or local authorities (e.g., DEWA, Dubai Municipality, ADDC).
• Client & Subcontractor Management : Organize periodic project review meetings with clients, facility managers, and subcontractors. Issue meeting minutes (MOMs), track action items, and clear operational bottlenecks. Assist in handling variation orders, client feedback, and snag-list rectifications prior to handover.
• Quality, Safety & Handover : Coordinate with QHSE teams to ensure compliance with UAE safety and environmental regulations on retrofit sites. Coordinate final testing, commissioning, and handover documentation to the client upon project completion.
• Criteria
• Typical Requirement
• Education
• Bachelor’s Degree or Diploma in Electrical, Mechanical, or Civil Engineering

Preferred Qualifications & Requirements

Experience

• 3–6 years of MEP, HVAC, or Retrofit project coordination experience in the UAE
• Technical Knowledge
• Familiarity with HVAC systems, chiller plant retrofits, MEP drawings, and energy management solutions
• Software Skills
• MS Project / Primavera P6, AutoCAD, ERP systems (e.g., SAP, Oracle), MS Office
• Licensing
• Valid UAE Driving License (strongly preferred for client and site visits)
• Key Competencies
• Strong English communication, multi-tasking under tight deadlines

Preferred Qualifications

• Valid UAE Driving License (strongly preferred for client and site visits)