Project Administrative Assistant
Role Overview
As the Project Administrative Assistant, you will be responsible for administrative duties, meeting and event planning/coordination, supporting office personnel, supporting project executives in daily tasks, and arranging travel as needed.
This requires proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol.
Your ability to anticipate problems and changing priorities will help bring efficiency and organization to your team.
Major Responsibilities: Coordinates and plans events and meetings, including facilities, equipment, refreshments, notices, agendas, information packets, and minutes.
Coordinates requests from managers and internal staff and addresses urgent matters.
Coordinates business travel, prepares itineraries, and completes expense reports.
Organizes materials for meetings, presentations, and training sessions.
Coordinates internal and external visitors by notifying security of expected arrivals, welcoming and escorting guests, and arranging temporary workspace as needed.
Monitors office supplies and places orders as needed.
Performs routine administrative duties of a responsible and confidential nature with minimal supervision.
Drafts routine correspondence for signature, reviews outgoing communications for formatting.
Supports internal and external meeting coordination and manages the responsible manager’s calendar using Outlook or other appropriate software.
Compiles and distributes conference notes, meeting minutes, and resulting action items.
Education and Experience Requirements: Requires a minimum of 2-4 years of related experience Associate degree or related technical training preferred Required Knowledge and Skills: Intermediate to advanced proficiency in Microsoft Excel, Outlook, PowerPoint, and Word.
Good written and verbal communication skills.
Key Skills for This Role
Full Job Posting
Education and Experience
- Requirements: Requires a minimum of 2-4 years of related experience Associate degree or related technical training preferred Required Knowledge and Skills: Intermediate to advanced proficiency in Microsoft Excel, Outlook, PowerPoint, and Word. Good written and verbal communication skills. Experience coordinating events and large meetings. Recent experience arranging domestic and international travel. Proven ability to maintain confidentiality of the strictest nature. Effective team player, with strong interpersonal and customer service skills. Ability to work flexibly and collaboratively across all levels of the organization. Strong organizational skills required. Total Rewards/Benefits: For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards Diverse teams build the extraordinary: As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent. We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy. Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to [email protected]
Preferred Qualifications
- Requirements: Requires a minimum of 2-4 years of related experience Associate degree or related technical training preferred Required Knowledge and Skills: Intermediate to advanced proficiency in Microsoft Excel, Outlook, PowerPoint, and Word. Good written and verbal communication skills. Experience coordinating events and large meetings. Recent experience arranging domestic and international travel. Proven ability to maintain confidentiality of the strictest nature. Effective team player, with strong interpersonal and customer service skills. Ability to work flexibly and collaboratively across all levels of the organization. Strong organizational skills required. Total Rewards/Benefits: For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards Diverse teams build the extraordinary: As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent. We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy. Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to [email protected]
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