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Project Administrative Assistant for Water Program Management

InterAgency
Washington, USA
Full-time
Mid · 5+ years experience
Onsite
$60,000
Discovered 2 days ago
sharepoint

Full Job Posting

Key Responsibilities

  • Program Support: Provide daily administrative support to program leadership and project teams; maintain calendars, contact lists, and routine status trackers.
  • Meeting Coordination: Schedule meetings, reserve conference rooms, prepare agendas and materials, and assist with virtual meeting setup.
  • Minutes and Follow Through: Document decisions, action owners, and due dates; distribute reviewed minutes, follow up on requests, and flag unresolved items.
  • Workspace Coordination: Coordinate hoteling and shared workspace arrangements, maintain workspace readiness, and route routine office or technology requests.
  • Team Logistics and Training Coordination: Coordinate lunch and lean events, and training sessions as well as team meetings. Include scheduling, attendance tracking, materials, catering and room or virtual meeting setup within approved budgets and procedures.
  • Document and Report Support: Prepare, proofread, and format correspondence and routine reports in Word and Excel; compile team updates and check information for accuracy.
  • Client Service: Respond professionally to all requests; communicate status, handle sensitive information discreetly, and escalate concerns.
  • Process Improvement: Anticipate routine needs, recommend practical administrative improvements, and perform related program support duties as assigned.

Required Qualifications

  • Associate or bachelor’s degree in business administration, communications, or a related field, or equivalent relevant experience.
  • Demonstrated administrative, coordination, customer service, or comparable transferable skills.
  • Proficiency in Word and Excel, including document formatting, data entry, sorting, filtering, and basic formulas; ability to manage calendars and invitations in Outlook or comparable tools.
  • Strong written and verbal communication, accurate meeting notes, attention to detail, and professional client service.
  • Ability to prioritize assignments, meet deadlines, maintain accurate records, exercise discretion, and follow tasks through to completion.
  • Ability to work independently on routine assignments, ask timely questions, collaborate with a multidisciplinary team, and meet the stated onsite schedule.

Preferred Qualifications

  • Minimum 5 years of administrative or project support experience in a professional services, engineering, construction, infrastructure, utility, or public agency environment.
  • Prior experience supporting DC Water, HDR, or another water or wastewater organization.
  • Experience with Microsoft Teams, SharePoint, shared workspace reservations, or electronic document management systems.
  • Employment Conditions
  • Full time position based at the Blue Plains facility in Washington, DC.
  • Monday through Thursday onsite; Friday remote, subject to client requirements.
  • Compensation
  • $60,000 to $80,000, depending on relevant skills, experience, and qualifications.

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