Project Admin
Role Overview
Support governance, performance monitoring, and delivery of the project portfolio through analytics, commercial oversight, assurance, financial monitoring, and management information.
Identify trends, risks, and opportunities relating to resource utilization, profitability, margin, compliance, and delivery, escalating concerns appropriately.
Work with Project Analysts, Project Managers, Service Line Managers, Finance, and the Business Unit Director.
Key Skills for This Role
Full Job Posting
Job purpose
Support governance, performance monitoring, and delivery of the project portfolio through analytics, commercial oversight, assurance, financial monitoring, and management information.
Identify trends, risks, and opportunities relating to resource utilization, profitability, margin, compliance, and delivery, escalating concerns appropriately.
Work with Project Analysts, Project Managers, Service Line Managers, Finance, and the Business Unit Director.
Project administration
- Administer projects through proposal, setup, delivery, and closure with Project Analysts and Client Project Managers.
- Set up projects in systems, create project documentation and repositories, and manage internal and client approvals.
- Validate monthly invoice values, administer price lists, manage time entry and approvals, and update project systems.
- Check margins when requested and monitor project financial performance throughout the project lifecycle.
- Support management of work in progress, invoice status, aged debt, and revenue-recovery risks.
Analytics and performance
- Work with Project Analysts on regular performance reports and actionable recommendations for business leadership.
- Monitor project and portfolio KPIs and support monthly business reviews with accurate management information and analysis.
Commercial governance and risk
- Monitor compliance with contractual and commercial governance requirements.
- Identify projects without approved purchase orders, contract awards, amendments, or client authorizations.
- Support the PDO in maintaining visibility of commercial exposure across the portfolio.
Qualifications
- Good communication skills and the ability to work across multiple projects, teams, and clients simultaneously.
- Strong administration and organization skills.
- Proficiency in Microsoft Office, especially Excel.
Key measures
Strengthen commercial controls and reduce financial exposure, work undertaken without approved purchase orders, work in progress, and governance breaches.
Complete project administration promptly, including accurate setup, timely documentation, managed approvals, and accurate monthly invoicing.
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