PROGRAM COORDINATOR II

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Rutgers, The State University of New Jersey, is seeking a Program Coordinator II for the Center for Minority Service. This position will devote approximately 50% of its time to programmatic support and 50% to operational support, working under the direction of the Associate Director for Programs and Communications for program-related responsibilities and the Senior Director for Operations, Finance, and Strategy on operational initiatives. Among the key duties of this position are the following:

Provides administrative and logistical support for both the Center’s and Institute’s programs and day-to-day operations.

Assists with the planning and implementation of programs, events, initiatives, and fellowships.

Corresponds and engages with program participants.

Designs and compiles program materials, providing day-of event coordination and logistical support.

Assists with marketing and communications efforts.

Supports the day-to-day administrative functions of the Center and Institute, assisting with office operations, coordinating purchasing and supply orders, maintaining organizational records and files, supporting travel and meeting logistics.

Assists with financial and procurement processes, prepares operational materials and reports, and provides general administrative support to ensure the efficient operation of the Center and Institute.

Performs other operational and administrative duties as assigned.

Bachelor’s degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of program coordination, organization, facilitation, report analysis, writing, and promotion/outreach.

Microsoft Office Suite, particularly Word and Excel, and Google Workspace

Sitting for long periods of time

Anility to assist with the physical set-up and breakdown process for all events. This will vary depending onlocation of event as some events are hosted at the Center and others are off-site. Responsibilities include, but are notlimited to:

Setting up registration tables and managing registration processes.

Transporting materials (brochures, step-and-repeat, tote bags, etc.)

Assembling and disassembling step-and-repeat.

Arranging chairs and tables.

Setting out food and tableware.

Restocking fridge with refreshments.

Helping to clean up after event (taking out trash, wiping down tables, putting food away, etc.)