Program Administrator, Clinical Skills

Experience

Knowledge/Skills/Abilities

• Ability to work independently, within a team environment and with cross-functional, inter-institutional teams.
• Demonstrated strong interpersonal, planning, independent problem-solving and organizational skills.
• Superior skills in verbal and written communication.
• Flexibility working in high-paced environments with frequent changes.
• Comfortable learning new technologies and experience with audiovisual/videoconference equipment.
• High level attention to detail and accuracy.
• Demonstrated ability to take initiative, multitask, and work under pressure to meet constant deadlines.
• Ability to exercise high level of tact, discretion and diplomacy, and project positive image especially in stressful situations.
• Ability to maintain confidentiality in dealing with information, patients, students and faculty.
• Ability to read and interpret documents such as rules, equipment and software operating and maintenance instructions and procedure manuals
• Proficient with Microsoft Office, Excel, PowerPoint, Sharepoint and Filemaker Pro, or equivalent and other software and audiovisual teaching equipment such as Zoom, Piazza or online survey tools
• Proficient in English language skills
• Assets/preferences:
• Experience using and assisting others to use audiovisual equipment is an asset.
• Experience with curricular scheduling/administration and planning events/projects is an asset.
• Broad knowledge of UBC Faculty of Medicine Undergraduate curriculum and good understanding of university administrative processes is an asset.
• Experience with web-based scheduling is an asset.
• Experience working in a University and/or a health care setting is an asset.
• Knowledge of hospital/health authority structure and functioning, and a demonstrated understanding of medical terminology is an asset.
• Solid knowledge of database principles and functionality is an asset.
• Specialized Knowledge/Education:
• Secondary school graduation or equivalent.
• Please note that positions will close at 4 p.m. on the closing date.
• Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.
• Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day. Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups. Read our full equity statement here: www.uvic.ca/equitystatement. Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: [email protected] Any personal information provided will be maintained in confidence. What UVic Offers: To learn more click here Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day. Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups. Read our full equity statement here: www.uvic.ca/equitystatement. Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: [email protected] Any personal information provided will be maintained in confidence. What UVic Offers: To learn more click here Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day. Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups. Read our full equity statement here: www.uvic.ca/equitystatement. Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: [email protected] Any personal information provided will be maintained in confidence. What UVic Offers: To learn more click here

Requirements

• Ability to work independently, within a team environment and with cross-functional, inter-institutional teams.
• Demonstrated strong interpersonal, planning, independent problem-solving and organizational skills.
• Superior skills in verbal and written communication.
• Flexibility working in high-paced environments with frequent changes.
• Comfortable learning new technologies and experience with audiovisual/videoconference equipment.
• High level attention to detail and accuracy.
• Demonstrated ability to take initiative, multitask, and work under pressure to meet constant deadlines.
• Ability to exercise high level of tact, discretion and diplomacy, and project positive image especially in stressful situations.
• Ability to maintain confidentiality in dealing with information, patients, students and faculty.
• Ability to read and interpret documents such as rules, equipment and software operating and maintenance instructions and procedure manuals
• Proficient with Microsoft Office, Excel, PowerPoint, Sharepoint and Filemaker Pro, or equivalent and other software and audiovisual teaching equipment such as Zoom, Piazza or online survey tools
• Proficient in English language skills
• Assets/preferences:
• Experience using and assisting others to use audiovisual equipment is an asset.
• Experience with curricular scheduling/administration and planning events/projects is an asset.
• Broad knowledge of UBC Faculty of Medicine Undergraduate curriculum and good understanding of university administrative processes is an asset.
• Experience with web-based scheduling is an asset.
• Experience working in a University and/or a health care setting is an asset.
• Knowledge of hospital/health authority structure and functioning, and a demonstrated understanding of medical terminology is an asset.
• Solid knowledge of database principles and functionality is an asset.
• Specialized Knowledge/Education:
• Secondary school graduation or equivalent.
• Please note that positions will close at 4 p.m. on the closing date.
• Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.
• Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day. Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups. Read our full equity statement here: www.uvic.ca/equitystatement. Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: [email protected] Any personal information provided will be maintained in confidence. What UVic Offers: To learn more click here Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day. Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups. Read our full equity statement here: www.uvic.ca/equitystatement. Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: [email protected] Any personal information provided will be maintained in confidence. What UVic Offers: To learn more click here Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day. Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups. Read our full equity statement here: www.uvic.ca/equitystatement. Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: [email protected] Any personal information provided will be maintained in confidence. What UVic Offers: To learn more click here