PRODUCTION & OPERATIONS COORDINATOR
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Key skills for this role
About the Role
**PRODUCTION & OPERATIONS COORDINATOR** **Job Description** **Position Summary** **The Production & Operations Coordinator is responsible for coordinating daily production activities, project execution, installation schedules, workforce allocation, material readiness, and operational follow-up to ensure projects are completed on time and according to company standards.** **The role acts as the link between sales, design, production, procurement, warehouse, and installatio
Key Skills for This Role
Full Job Posting
Position Summary
The Production & Operations Coordinator is responsible for coordinating daily production activities, project execution, installation schedules, workforce allocation, material readiness, and operational follow-up to ensure projects are completed on time and according to company standards.
The role acts as the link between sales, design, production, procurement, warehouse, and installation teams.
Production Coordination
- Coordinate daily production schedules.
- Monitor project progress inside the workshop.
- Ensure production deadlines are achieved.
- Follow up with fabrication, printing, branding, and finishing teams.
- Identify production delays and escalate issues immediately.
- Ensure all production requirements are available before work starts.
Operations Coordination
- Coordinate project execution from work order to final delivery.
- Monitor project timelines and milestones.
- Track all active projects and update management regularly.
- Coordinate internal departments to ensure smooth workflow.
- Follow up on pending tasks and action items.
- Ensure operational issues are resolved promptly.
Installation & Site Coordination
- Coordinate installation teams and schedules.
- Prepare installation plans and manpower allocation.
- Ensure required materials and tools are available before site work.
- Follow up with site supervisors and installation crews.
- Monitor installation completion and quality standards.
Project Tracking & Reporting
- Maintain project trackers and status reports.
- Monitor project deadlines.
- Report risks, delays, and resource shortages.
- Prepare daily and weekly operations reports.
- Update management on project status.
Resource & Workforce Coordination
- Coordinate manpower allocation across projects.
- Monitor attendance and workforce requirements.
- Coordinate overtime requirements when necessary.
- Ensure efficient utilization of available resources.
Cross-Department Coordination
- Work closely with:
- Sales Team
- Design Team
- Procurement Team
- Warehouse Team
- Production Team
- Installation Team
- Ensure all departments are aligned on project requirements.
Production
- On-time production completion rate.
- Number of production delays.
- Rework percentage.
Operations
- Project completion on schedule.
- Number of unresolved operational issues.
- Client delivery performance.
Installation
- On-time installation completion.
- Site issue resolution time.
Reporting
- Accuracy of project trackers.
- Timely reporting and updates.
Qualifications
- Experience in Production Coordination, Operations Coordination, Project Coordination, Signage, Branding, Printing, Events, Fit-Out, Manufacturing, or Related Industries.
- Strong planning and organizational skills.
- Ability to manage multiple projects simultaneously.
- Good communication and coordination skills.
- Experience using Excel and project tracking systems.
- Qatar experience preferred.
Personal Attributes
- Strong ownership mentality.
- Problem solver.
- Fast learner.
- Able to work under pressure.
- Highly organized.
- Detail oriented.
- Strong follow-up skills.
- Team player.
- Reliable and accountable.
Probation Period
Up to 6 Months (subject to Qatar Labor Law)
Position Summary
The Production & Operations Coordinator is responsible for coordinating daily production activities, project execution, installation schedules, workforce allocation, material readiness, and operational follow-up to ensure projects are completed on time and according to company standards.
The role acts as the link between sales, design, production, procurement, warehouse, and installation teams.
Production Coordination
- Coordinate daily production schedules.
- Monitor project progress inside the workshop.
- Ensure production deadlines are achieved.
- Follow up with fabrication, printing, branding, and finishing teams.
- Identify production delays and escalate issues immediately.
- Ensure all production requirements are available before work starts.
Operations Coordination
- Coordinate project execution from work order to final delivery.
- Monitor project timelines and milestones.
- Track all active projects and update management regularly.
- Coordinate internal departments to ensure smooth workflow.
- Follow up on pending tasks and action items.
- Ensure operational issues are resolved promptly.
Installation & Site Coordination
- Coordinate installation teams and schedules.
- Prepare installation plans and manpower allocation.
- Ensure required materials and tools are available before site work.
- Follow up with site supervisors and installation crews.
- Monitor installation completion and quality standards.
Project Tracking & Reporting
- Maintain project trackers and status reports.
- Monitor project deadlines.
- Report risks, delays, and resource shortages.
- Prepare daily and weekly operations reports.
- Update management on project status.
Resource & Workforce Coordination
- Coordinate manpower allocation across projects.
- Monitor attendance and workforce requirements.
- Coordinate overtime requirements when necessary.
- Ensure efficient utilization of available resources.
Cross-Department Coordination
- Work closely with:
- Sales Team
- Design Team
- Procurement Team
- Warehouse Team
- Production Team
- Installation Team
- Ensure all departments are aligned on project requirements.
Production
- On-time production completion rate.
- Number of production delays.
- Rework percentage.
Operations
- Project completion on schedule.
- Number of unresolved operational issues.
- Client delivery performance.
Installation
- On-time installation completion.
- Site issue resolution time.
Reporting
- Accuracy of project trackers.
- Timely reporting and updates.
Qualifications
- Experience in Production Coordination, Operations Coordination, Project Coordination, Signage, Branding, Printing, Events, Fit-Out, Manufacturing, or Related Industries.
- Strong planning and organizational skills.
- Ability to manage multiple projects simultaneously.
- Good communication and coordination skills.
- Experience using Excel and project tracking systems.
- Qatar experience preferred.
Personal Attributes
- Strong ownership mentality.
- Problem solver.
- Fast learner.
- Able to work under pressure.
- Highly organized.
- Detail oriented.
- Strong follow-up skills.
- Team player.
- Reliable and accountable.
Probation Period
Up to 6 Months (subject to Qatar Labor Law)
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