Procurement Senior Officer

Job Purpose

General Responsibilities

• Work collaboratively with Directors/Heads/Managers across GDMO, to support them in their procurement needs, ensuring clear processes, communication and guidance is provided
• Provide metrics and supporting documents to the Administration and Procurement Manager to assist with producing monthly KPI reports
• Conduct market research to monitor pricing trends and supplier performance
• Participate in cost-saving initiatives and procurement process improvements

Procurement

• Collaborate with Directors, Heads, and Managers across GDMO to comprehend their procurement needs.
• Support them by presenting preferred and alternative supplier options to fulfill requirements.
• Aid in identifying and evaluating potential suppliers.
• Ensure compliance with procurement policies and procedures throughout the procurement process.
• Identify suitable suppliers for required products and services.
• Issue purchase orders and contracts for approved purchases.
• Maintain accurate procurement records and documentation.
• Coordinate with cross-functional teams to gather procurement requirements.
• Assist in supplier negotiations and contract discussions under supervision.
• Monitor goods and services delivery for timely receipt.
• Handle routine supplier inquiries and address operational issues.
• Contribute to developing and maintaining supplier relations.
• Manage ongoing procurement needs and less complex requirements from GDMO departments
• Contracting and Reporting
• Collaborate with Government Legal/ Legal Specialist to develop new contracts and receive approval to initiate the contracting process
• Fulfil any requests to review terms, amend contracts or extend/renew contracts
• Prepare reports and data analysis related to procurement activities
• Produce regular reports on supplier/contract performance against agreed measures, which both monitor progress and enable effective decision-making.

Functional Experience

• A minimum of 3 years of relevant experience in a similar role

Leadership/Supervisory

• A minimum of 3 years working in a team

Education And Qualification Required

• Bachelor's degree in Business, Supply Chain Management, Procurement, or a related field
• Additional Qualifications: Certification in procurement or supply chain management, such as the Certified Professional in Supply Management (CPSM) or Certified Purchasing Manager (CPM)

Key Performance Indicators

• Procurement lead time: On-time development of contracts within agreed timelines (%)
• Procurement lead time: Contract negotiation within agreed timelines (%)
• Updated and documented contracts (%)
• Satisfaction rating of suppliers [from Directors/Senior Managers/Managers] (% or NPS score)

Schedule-Time