Procurement Projects Specialist JOB

Role Purpose

Procurement Projects & Governance Delivery

• Analyze incoming requests and requirements, ensuring proper understanding, segregation, and structured handling before routing or response
• Consolidate and validate inputs from relevant teams, ensuring accuracy and completeness prior to submission
• Develop, review, and update procurement documents, circulars, and forms, ensuring content quality, version control, and alignment with internal procedures
• Analyze process requirements, develop process maps, and identify gaps to enhance clarity, efficiency, and standardization across Supply Management activities
• Develop action plans to address identified process gaps and support implementation through to effective closure
• Support preparation and submission of requirements to external entities (e.g., DGE), ensuring alignment with defined standards
• Participate in external meetings and discussions to support submissions and governance initiatives

Governance, Compliance & Controls

• Implement document control practices, ensuring governance documents are properly classified, versioned, and stored
• Support audit and compliance activities by preparing documentation, consolidating responses, and contributing to gap analysis and corrective action identification
• Support internal audit reporting by preparing required data, documentation, and evidence packs
• Maintain and update the unit risk register, ensuring risks are accurately recorded, tracked, and escalated
• Support preparation and maintenance of the unit functional plan, tracking progress and escalating delays as required
• Manage relationships with vendors and external partners to enhance cybersecurity capabilities.

Performance, Reporting & Planning

• Monitor and track KPIs and Supply Management initiatives, preparing management reports and analytical insights to support performance tracking and decision-making
• Ensure data accuracy, completeness, and alignment with reporting requirements and deadlines

Stakeholder Engagement & Communication

• Identify awareness needs, develop materials, and conduct sessions to ensure stakeholders understand procurement processes, requirements, and updates
• Provide ongoing guidance and clarification to stakeholders, escalating complex or policy-related queries as required

Shared Activities

• Carry out any other duties and responsibilities related to the role at the request of the direct manager
• Follow all relevant departmental policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner
• Demonstrate compliance to organization's values and ethics to support the establishment of a value driven culture within the organization
• Contribute to the identification of opportunities for continuous improvement and sustainability of systems, processes, and practices considering global standards, productivity improvement, and cost reduction
• Comply with all OSH policy, procedures, and relevant legislations that are applied in DCT
• Report any incident, near misses, occupational illness, unsafe practices, and conditions immediately to the concerned person
• Protect yourself and fellow workers from any OSH hazards in the workplace, where applicable
• Use appropriate Personal Protective Equipment PPE, where required
• Be familiar with emergency and evacuation procedures
• Assist with the preparation of risk assessments, if required
• Prevent creating any hazards and risks to yourself, co-workers, and to the workplace
• Cooperate with OSH Officer to maintain a safe and healthy workplace at DCT
• Participate actively in the OSH program instituted by DCT and in case of emergency

• DCT End-User Departments

• Finance and Legal Departments
• Internal Communications

External

• Vendors and suppliers
• External auditors, internal auditors, and consultants
• Government entities and relevant authorities (e.g., DGE)
• Any relevant external parties as instructed by the Unit Head

Qualifications

• :
• Bachelor's degree in Business Administration, Supply Chain, Engineering, or a related field
• Professional certifications in procurement, project management, or governance are an advantage (e.g., CIPS, PMP, PRINCE2, or equivalent)
• Practical exposure to procurement governance, process development, or project coordination activities within a public sector or similar environment is an advantage

Experience

• 5-7 years of experience in the field.

Skills

• Full professional proficiency in English (written and spoken)
• Arabic is an advantage
• Proficiency in Microsoft Office tools (Word, Excel, PowerPoint, and Outlook)
• Digital and AI literacy, with the ability to utilize technology and data tools to enhance productivity, analysis, and reporting
• Strong ability to analyze requests, identify requirements, and consolidate data from multiple sources
• Ability to develop, review, and maintain procurement documents, forms, circulars, and process maps
• Knowledge of procurement processes, policies, and governance frameworks
• Ability to develop and implement process improvement initiatives and action plans
• Ability to monitor KPIs, track performance, and prepare reports and analytical insights
• Strong analytical thinking and problem-solving capability
• High attention to detail and quality of deliverables
• Effective stakeholder coordination and communication skills
• Ability to develop and deliver awareness materials and sessions
• Ability to manage multiple priorities and meet deadlines
• Adaptability and ability to work in a dynamic, process-driven environment