Exhibitions Registrar JOB

Overview

Key Accountabilities

• Support the development and implementation of exhibition management policies, procedures, and best practices.
• Manage exhibition loans, transportation, insurance, and logistics in line with museum standards.
• Coordinate with lenders, transport agents, insurers, contractors, and internal teams to ensure successful exhibition delivery.
• Oversee loan negotiations, documentation, condition reporting, and object movement processes.
• Plan and coordinate exhibition installations and de-installations, ensuring compliance with loan requirements and display conditions.
• Monitor exhibition budgets, contracts, tenders, and related administrative processes.
• Maintain accurate records and documentation for borrowed collections and exhibition activities.
• Develop and implement collection management and documentation standards in collaboration with museum partners.
• Prepare reports, correspondence, insurance documentation, damage reports, and other registration-related records.
• Provide recommendations and operational support to ensure exhibition projects meet departmental and organizational objectives.
• Follow all Collections section policies, processes, procedures and instructions so that all operations are carried out in a controlled and consistent manner.

External

• Culture Sector
• Art lenders (museums, galleries, private collectors, institutions)
• Shipping and freight agents
• Insurance providers
• Customs authorities and government agencies (including permit and immunity from seizure processes)
• Art handlers, installers, and specialist contractors
• Exhibition designers and fabrication suppliers
• Conservation consultants (when required)
• International museum partners and cultural institutions

2. **QUALIFICATIONS, EXPERIENCE, COMPETENCIES

• **Qualification**

(e.g. Academic Qualification, Certifications, Licenses)

• Bachelor’s degree in Museum Studies, Art History, Arts Management, Cultural Heritage, Archaeology, or a related discipline.
• Professional certifications or specialized courses in museum registration, collections management, exhibition logistics, or cultural heritage management are considered an advantage.

Experience

• Minimum 5 years of experience in museum registration, exhibitions, or collections management.
• Proven experience in managing exhibition loans, fine art logistics, transportation, insurance, and installation/de-installation processes.
• Experience working with Collection Management Systems (CMS) databases.
• Experience in preparing and/or managing documentation including loan agreements, condition reports, insurance papers, and shipping records.
• Experience in coordinating with internal departments, lenders, contractors, and external service providers.
• Experience in budgeting, procurement, contracts, and exhibition-related administration is an advantage.

Competencies

• Strong project management and organizational capability, with the ability to manage multiple exhibitions concurrently.
• Excellent written and verbal communication skills.
• Effective negotiation and stakeholder management abilities.
• High level of accuracy and attention to detail in documentation and records management.
• Sound knowledge of art handling, packing, transportation, insurance, and risk management procedures.
• Ability to perform effectively under pressure and meet strict deadlines.
• Strong analytical thinking and problem-solving skills.
• Proficiency in Microsoft Office applications and Collection Management Systems (CMS) databases.
• Ability to work collaboratively within multidisciplinary and multicultural teams.