Procurement Officer

Job Summary

Key Responsibilities

• Analyze the organization’s materials, services, annual maintenance contracts, supplies and equipment procurement needs in the assigned geography to support in the development of comprehensive purchasing plans and activities to meet the Company’s requirements within the required timeframes.
• Control the tender cycle and documentation ensuring compliance with approved standards and policies.
• Prepare and organize request for proposals and quotations and analyze offers from suppliers.
• Sourcing new potential suppliers
• Provide support in executing tendering process and raising purchase orders (POs) as directed by the line manager, to obtain and evaluate competing bids from suppliers/vendors and source optimal terms and conditions for supplies and services.
• Assist in shortlisting preferred suppliers according to the organization’s requirements in terms of quality, price, specifications and delivery and payment terms, and provide recommendations to the line manager on a suitable supplier, to ensure selection of the most appropriate supplier in compliance with Enova’s procurement policies and procedures
• Obtaining the requirements from the site, clarifying the technicalities, coordinating site visits, obtaining proposals within the timeline, updating the prices in the system
• Annual maintenance contracts. Obtaining the requirements from the site like scope of work, bill of quantity and service level agreement, coordinating site visits, obtaining proposals within the timeline, and rise POs.
• Obtaining the requirements from the site like scope of work, bill of quantity and service level agreement, coordinating site visits, obtaining proposals within the timeline and prepare the commercial and technical comparison.
• Assist the line manager in negotiations as required with selected suppliers/ vendors on price in order to obtain the highest discount for supplies/services to achieve cost savings and optimally utilize Enova’s budgets.
• Enhance Company’s cash flow by obtaining and improving payment terms with vendors.
• Preparing of monthly report for saving and other achievements
• Analyze and monitor the market practices including price benchmarking, identification and monitoring of key spending areas and prioritization of purchasing activities and make recommendations to the line manage to ensure cost optimization
• Coordinate with key vendors and suppliers to enable building effective partnership and to assist in negotiation process.
• Liaise with internal departments as required to identify their procurement needs, specifications, quantities, etc. and follow-up with them on a regular basis to ensure timely procurement of materials.
• Coordinate with Accounts Payable section to ensure accurate and timely payment of invoices, as necessary for the business with the supplier.
• Coordinate and follow-up with the Legal and Compliance department on a regular basis regarding review of contracts from a legal perspective and incorporate the necessary changes as required, to ensure compliance with required regulations
• Follow all relevant departmental policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.
• Assist in the preparation of timely and accurate reports to meet and department requirements, policies, and standards.
• Update the approved suppliers list on a regular basis and reflect the best providers in the marketplace to facilitate ease of accessibility when required
• Perform other related duties or assignments as directed

Tools & Methods, HSEQ

Customer Relations

Minimum Qualifications

• Bachelor of Engineering in Electrical or Mechanical.

Minimum Experience

• 1-3 Years in Procurement (Sourcing)

Job Specific Skills

• Having Sound knowledge of MEP services & materials procurement in the UAE (technical procurement, preferably in FM or Construction industries)
• Having experience of MEP projects as a Quantity Surveyor is an added advantage.
• Presentable with a professional appearance and demeanor.
• Eager to adapt, learn, and grow in a dynamic work environment.
• Proactive approach with the ability to take initiative and work independently.
• Strong team player with effective collaboration skills.
• Advanced proficiency in Microsoft Excel, including formulas, pivot tables, and data analysis.
• Power BI knowledge for reporting and dashboards is an added advantage.