Procurement Coordinator

About the Role

Key Responsibilities

• Assist in sourcing, evaluating, and coordinating with suppliers and subcontractors for construction materials, civil works, and project-related requirements.
• Prepare and issue RFQs, purchase orders, comparison sheets, and other procurement-related documents.
• Review supplier quotations and compare offers based on price, quality, specifications, delivery timeline, and project requirements.
• Coordinate with the engineering, project, and site teams to confirm material specifications, quantities, BOQ requirements, and delivery schedules.
• Assist in reviewing BOQs, drawings, material submittals, and technical specifications to ensure proper procurement of civil/construction materials.
• Assist in reviewing and preparing proposals for higher management review prior to client presentation.
• Prepare proposal presentations and related documents for client meetings.
• Communicate with clients when required and explain the details included in the prepared proposal.
• Ensure approved proposals from clients are properly filed and saved in Dropbox.
• Maintain and update the monitoring tracker for all approved proposals received from clients.
• Coordinate with Accounts for the preparation and issuance of invoices to clients based on approved proposals.
• Monitor material requests, delivery status, and stock availability to ensure timely supply for ongoing projects.
• Support in negotiating prices, payment terms, delivery schedules, and other commercial terms with suppliers and subcontractors.
• Maintain accurate records of supplier quotations, contracts, agreements, LPOs, delivery notes, invoices, approved proposals, and pricing databases.
• Assist in checking invoices, delivery notes, and payment requests against approved purchase orders and received materials.
• Ensure all procurement and proposal-related documents comply with company policies, project requirements, and approved budgets.
• Provide administrative support to the procurement department, including report preparation, document filing, database updates, and proposal tracking.

Qualifications & Skills

• Bachelor’s degree in

Civil Engineering

• , Construction Management, Business Administration, Supply Chain Management, or a related field.
• Civil Engineering or construction-related background is preferred.
• 2+ years of experience in procurement, purchasing, proposal coordination, or project coordination, preferably in construction or consultancy.
• Knowledge of construction materials, BOQ, drawings, technical specifications, and supplier coordination.
• Ability to review quotations, prepare proposal documents, and coordinate with management prior to client presentation.
• Good communication skills and confidence in speaking with clients to explain proposal details.
• Strong negotiation, coordination, and organizational skills.
• Proficiency in MS Office, especially Excel, Word, PowerPoint, and Outlook.
• Experience with ERP systems and Dropbox/document management is an advantage.
• Detail-oriented with the ability to multitask, prioritize, and maintain accurate records.
• Strong analytical and problem-solving skills.