Procurement Coordinator

Overview

Job Summary

Key Responsibilities

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• Raise, monitor and close purchase orders in line with company procedures and approved budgets.
• Source suppliers for goods and services, obtain quotes and support supplier evaluation activities.
• Coordinate with suppliers to confirm lead times, delivery schedules and resolve delivery issues.
• Liaise with internal stakeholders to clarify requirements, specifications and quantities prior to purchase order creation.
• Provide regular updates on order status, anticipated delays and inventory needs to relevant teams.
• Prepare and submit procurement documentation for approvals, including requisitions and comparative quotations.
• Match supplier invoices to purchase orders and delivery notes; raise discrepancies with suppliers and finance as required.
• Maintain accurate supplier records, contract details and procurement files in the ERP system.
• Assist with supplier onboarding, compliance checks and documentation maintenance.
• Support periodic procurement reporting, spend analysis and cost-saving initiatives.
• Coordinate returns, replacements and warranty claims with suppliers when necessary.
• Ensure procurement activities comply with company policies, ethical sourcing principles and relevant regulations.

Requirements

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• Bachelor’s degree in Business, Supply Chain, Procurement or a related discipline, or equivalent experience.
• Minimum 2 years’ experience in procurement, purchasing or supply chain support role.
• Practical knowledge of purchase-to-pay processes, supplier management and contract basics.
• Proficiency with MS Office; experience with ERP or procurement systems is preferred.
• Strong organisational skills, attention to detail and the ability to manage competing priorities.
• Good communication and negotiation skills; able to build positive supplier and stakeholder relationships.
• Analytical mindset with the ability to prepare basic reports and contribute to cost-saving activities.
• Integrity, reliability and a proactive approach to problem solving.