Procurement & Contracts Manager | Abu Dhabi

Overview

Key Responsibilities

• Develop and implement procurement and subcontracting strategies aligned with project schedules and construction priorities.
• Prepare procurement plans and tender schedules covering design packages, construction works, specialist subcontractors, materials, equipment, temporary works, and services.
• Coordinate procurement sequencing with engineering, planning, and construction teams to support project milestones.
• Identify, evaluate, and prequalify subcontractors and suppliers in the UAE market.
• Maintain and expand a reliable vendor and subcontractor database.
• Liaise with local and international vendors to ensure availability of qualified bidders.
• Organize and manage full tendering cycles for subcontract works and supply packages.
• Prepare and issue RFQs, ITTs, and tender documentation.
• Collect, review, and analyze technical and commercial proposals from subcontractors and suppliers.
• Conduct bid clarification meetings and negotiations with subcontractors and suppliers.
• Perform cost benchmarking and market price validation.
• Obtain improved commercial terms including discounts, optimized payment schedules, warranties, and delivery conditions.
• Prepare tender evaluation reports and recommendations for management approval.
• Ensure transparency, traceability, and audit readiness of all tender evaluation documentation in accordance with company procurement procedures.
• Prepare detailed tender comparison tables including technical and commercial bid evaluation matrices for subcontractors and suppliers.
• Develop interim and final tender evaluation summaries supporting transparent contractor selection decisions.
• Prepare comprehensive bid comparison reports for management review and award recommendations.
• Lead commercial negotiations with bidders to obtain maximum possible discounts and improved contractual and payment terms.
• Consolidate final negotiated pricing and conditions into structured recommendation packages for approval of subcontract awards.
• Maintain complete documentation of tender evaluation stages including clarification records, negotiation outcomes, and final selection justifications.
• Draft, review, and finalize subcontract agreements in coordination with company departments.
• Negotiate contractual terms with subcontractors and suppliers to ensure alignment with project budget and schedule requirements.
• Ensure subcontract agreements reflect back-to-back obligations with the Main Contract requirements.
• Review Employer’s Requirements, Specifications, and Contract Conditions to ensure subcontract compliance.
• Ensure compliance with UAE construction regulations and applicable contract standards such as FIDIC and project-specific conditions.
• Manage full lifecycle administration of subcontract agreements from award to close-out.
• Monitor subcontractor performance against contractual obligations related to time, cost, quality, and scope of works.
• Monitor subcontractor and supplier performance using KPIs related to schedule compliance, quality, safety, and responsiveness.
• Track variations, claims, extensions of time, and contractual correspondence.
• Maintain variation registers and procurement documentation records.
• Support dispute avoidance and resolution processes with subcontractors and suppliers.
• Support subcontract final account negotiations and contract close-out procedures.
• Support project commercial teams in procurement budgeting and forecasting.
• Ensure procurement activities remain within approved cost targets.
• Participate in value engineering initiatives to optimize procurement costs.
• Identify procurement-related commercial risks and propose mitigation strategies.
• Support preparation and maintenance of procurement risk registers.
• Identify and manage procurement of long-lead items in coordination with engineering and planning teams.
• Monitor manufacturing progress, inspections, logistics, and delivery schedules for major equipment.
• Coordinate FAT, SAT, vendor documentation, and commissioning-related supplier obligations where applicable.
• Coordinate with engineering teams on technical submittals, material approvals, and shop drawings related to procurement packages.
• Support timely mobilization of subcontractors and suppliers in accordance with project schedules.
• Coordinate procurement activities with construction, QA/QC, planning, and commissioning teams.
• Coordinate delivery schedules, customs clearance requirements, and site logistics constraints affecting procurement activities.
• Ensure procurement packages comply with Abu Dhabi authority requirements including ADM, DMT, Civil Defense, and utility providers where applicable.
• Support authority approval submissions related to materials and specialist subcontractors.
• Interface with consultants, clients, authorities, and internal departments on procurement-related matters when required.
• Ensure subcontractors and suppliers fulfill contractual obligations related to testing, commissioning, training, and handover documentation.
• Manage procurement engineers and contracts specialists including task allocation, supervision, and performance monitoring.
• Ensure accuracy, completeness, and compliance of procurement documentation with company procedures.
• Support development and improvement of procurement and contracts management processes within the organization.
• Organize and manage the contractual close-out and handover process to the operating organization, including transfer of subcontract agreements, warranties, guarantees, as-built documentation, vendor documentation, maintenance obligations, and commissioning records in accordance with contract requirements.
• Coordinate with subcontractors, suppliers, commissioning teams, and internal departments to ensure completion and submission of all contractual deliverables required for project handover.
• Monitor fulfillment of subcontractor warranty obligations and ensure timely closure of outstanding comments, punch list items, and defects prior to final transfer to the operating entity.
• Maintain tracking of post-handover contractual obligations during the defects liability period and support resolution of outstanding contractual matters until final completion and release of subcontractor liabilities.

Qualifications

• Bachelor’s degree in Engineering, Construction Management, Quantity Surveying, Law, Economics, or Business Administration.
• Minimum 7–10 years of experience in procurement and subcontract management within general contracting companies.
• Proven experience managing subcontractor tendering processes for construction or industrial projects in the UAE.
• Practical experience with long-lead equipment procurement and coordination with commissioning activities is preferred.
• Strong working knowledge of FIDIC, EPC, Design-Build, and UAE subcontracting practices.
• Familiarity with UAE authority approval environments and contractor procurement workflows.
• Demonstrated negotiation skills with subcontractors and suppliers in competitive tender environments.
• Proficiency in MS Office .
• Fluent English.