PRO cum HR
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Key skills for this role
About the Role
PRO/ HR Assistant The PRO/ HR Assistant will have a prominent role as a company representative in building solid relationships with main governmental bodies.
Key Skills for This Role
Full Job Posting
Pro And Hr Assistant
The PRO/ HR Assistant will have a prominent role as a company representative in building solid relationships with main governmental bodies.
He is expected to provide quick, efficient and reliable services for all government-related tasks such as employment permits, entry visas, medical examinations, business licenses for the company and its group, and various responsibilities related to Immigration, the Ministry of Labour & consulates.
Main duties
Key Responsibilities And Accountabilities
- Manage the complete onboarding process in coordination with the HR Manager.
- Process, submit and follow up all the company official relations/ transactions with the government sectors.
- Submit all renewals of visas & labour work permit cards with the labour office and the Immigration department.
- Process all renewals of all official licences for the company and its group.
- Process labour health cards with the health department.
- Manage renewals of official documents of the company (i.e. trade licence, chamber of commerce, CR, traffic department, municipality, customs clearance etc.)
- Liaise with authorities to ensure Company compliance with local laws and regulations.
- Process local amendments in coordination with the authorities.
- Deal with government authorities concerning buying, selling, or leasing land/property.
- Ensure the official company documents are up to date to avoid any penalties.
- Manage Rent Contracts.
- Support any legal issues in Company registrations.
- Prepare official letters to the related authorities
- Liaise with all government institutions regarding fines, penalties or any inquiry.
- Adhere to the regular amendments in rules and regulations within very short notice.
- Obtain new employment visas/work permits for all expatriate employees.
- Manage the translation of official documents into Arabic.
- Prepare labour contracts and get online attestation of labour contracts.
- Provide expert advice to the business and employees on all visa formalities and other government-related procedures.
- Accountable for maintaining accurate records for all above services.
- Do any other related tasks as requested.
Qualifications And Skills Required
- Advanced computer skills and ability to use Microsoft Office and Google suite.
- Professional attitude and appearance.
- Working knowledge of Qatar labour regulations and governmental authorities.
- Strong problem-solving skills.
- Ability to multitask and prioritise.
- Ability to build strong relationships.
- Excellent communication and writing skills both in Arabic and English.
- Extensive experience in Public Relations/Communications.
- Detail-oriented and outstanding work organisation skills.
- Public relations & customer service.
- Be collaborative with other line managers for the group subsidiaries.
- Must be able to support the General Manager/Owner in all decisions.
Reporting Relationship
Reports directly to the HR Manager and the General Manager.
Experience
At least 3+ years in the same position, preferably in a medium to a large organization with a proven track record.
Education
A diploma degree in management or field.
Additional certificates might be required for the position.
Time Commitment**
Minimum of 48 hours per week.
Essential
1.
Excellent networking and interpersonal skills.
2.
Public Relations skills and knowledge about the senior authorities’ representatives.
3.
Good influencing skills.
4.
Spoken and written Arabic is a must.
5.
Good written and spoken English language skills.
6.
Valid Driving License.
7.
Ability to manage and work as part of a team and as an individual.
8.
Close attention to detail.
Application Question(S)
- Do you have a PRO card?
- This is an urgent requirement, are you available to join immediately?
Education
- Bachelor's (Preferred)
Experience
- HR: 2 years (Required)
- Public Relations: 3 years (Required)
Language
- Arabic (Required)
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