Principal Document Controller

Role overview

Document control and engineering deliverables

• Establish and maintain project document control procedures, workflows, and filing systems; manage receipt, registration, distribution, tracking, and archiving of records.
• Apply document numbering, revision control, and transmittal processes; maintain registers, master document lists, and correspondence logs.
• Lead document control activities across multiple projects and control drawings, specifications, calculations, datasheets, reports, procedures, and vendor documents.
• Coordinate with Engineering, Procurement, Construction, QA/QC, and client teams on submissions and approvals; track reviews and expedite overdue comments and approvals.
• Communicate revisions to stakeholders and manage client system requirements and document exchanges with clients, subcontractors, vendors, and third-party consultants.
• Prepare and monitor transmittals and ensure client-specific document control procedures are followed.

Systems, quality, and team leadership

• Administer Aconex, SPF, SharePoint, ProArc, Documentum, and TeamBinder document management systems; generate status, overdue-item, and project KPI reports.
• Support system audits and data integrity checks; ensure ISO 9001 compliance and provide controlled records for internal and external audits.
• Maintain confidentiality and security of project records and implement document control best practices and continuous improvement.
• Supervise and mentor Document Controllers and Administrators, assign workload, monitor performance, and train staff on procedures and systems.
• Support project mobilization and setup of document control systems.

Qualifications and experience

• Bachelor's degree or diploma in Business Administration, Information Management, Engineering, or a related discipline.
• Minimum 12–15 years of document control experience in Oil & Gas, Energy, Petrochemical, EPC, or Engineering Consultancy environments.
• Experience supporting large-scale FEED, EPC, and Brownfield projects and leading document control teams on multidisciplinary projects.
• Experience with ADNOC, Aramco, QatarEnergy, or other major operators is highly desirable.
• Professional certification in Document Control or Records Management is preferred.

Technical skills

• Advanced knowledge of document management systems, including Aconex, SPF, ProArc, SharePoint, and Documentum.
• Strong understanding of engineering document workflows; proficiency in Microsoft Office Suite.
• Strong reporting and data management skills and knowledge of ISO 9001 requirements and records management best practices.

Other role information