PR & Administration Coordinator
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Key skills for this role
About the Role
Manage local and overseas recruitment, onboarding, administration, and financial tasks while demonstrating strong communication, attention to detail, and proficiency in Microsof.
Key Skills for This Role
Full Job Posting
Essential Functions/Core Responsibilities
- Local recruitment :
- Managing and issuing Visas for new joiners
- Managing the pre-medical tests for new joiners
- Arrange Basic Induction, Joining Formalities once visa issued
- Overseas Recruitment :
• JOB Order Attestation Coordination
- Coordinating with Agency for the Documentation
- Arrange Work Visa processing
- Onboarding:
- Register the candidate medical insurance
- Authenticating employment contract through Qiwa Portal
- Raise transfer Sponsor request thru Qiwa Portal for Expat Local hiring
- Registerupdate the salary in Gosi
- coordinating with employees for Bank account opening and update it on WD
- Administration & Govt relation:
- Ensure all the employees labor contracts are registered with MOL
- Process Iqama cancellationfinal exit requested by HR Dept
- Deal with the absconding cases
- IssueRenew Trade License, Civil defense license, investment license and CR.
- IssueRenew Iqamas through Muqeem portal
- Authenticating documents thru Chamber of commerce, MOFA.. Etc
- Issuing Exit reentry, final exit thru Muqeem
- Office Supplies, Printing and Stationery
- Maintaining records of all employees
- Visiting Government department when needed
- Arranging agreements for volunteering community
- Support engagements planning and activities
- Uploading WPS to Mudad portal, and raise justifications if needed
- Registering new eligible employees to HRDF
- Following up on GOSI invoices
-Financial
- Share supplier docs with facility to register in the system
- PO/Cash expenses thru WD when needed
- Medical insurance credit notes for resigned employees
Candidate Profile
- Strong communication skills, both written and verbal
- Strong attention to detail
- Sense of professionalism and ability to develop relationships
- Self-starter, sense of urgency, and works well under pressure
- Ability to multi-task, prioritize, and meet timelines on deliverable items
- Proficient in Microsoft Office
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