PMO Manager

We are seeking an experienced and highly organised PMO Manager to lead and oversee Project Management Office (PMO) functions within a large-scale, complex operational environment. The successful candidate will be responsible for establishing and maintaining effective project governance frameworks, overseeing project planning and performance monitoring, coordinating multiple workstreams, and ensuring that projects are delivered in line with approved timelines, budgets, quality standards, and strategic objectives. This role requires a strong understanding of PMO methodologies, project controls, risk management, resource planning, reporting, and stakeholder engagement. The PMO Manager will work closely with senior leadership, department heads, and project teams to provide visibility on project performance, identify potential challenges, and drive effective decision-making.

• Establish, implement, and maintain PMO policies, procedures, governance frameworks, and project management standards.
• Ensure consistency in project management methodologies, processes, documentation, and reporting across all workstreams.
• Develop and maintain project governance structures, approval workflows, escalation procedures, and decision-making frameworks.
• Ensure compliance with established project management standards and organisational requirements.
• Continuously review and improve PMO processes to enhance efficiency, accountability, and project delivery.

• Oversee the development, consolidation, and monitoring of integrated project plans and master schedules.
• Track project milestones, deliverables, dependencies, critical paths, and key deadlines.
• Monitor progress against approved project plans and identify deviations, delays, and potential delivery risks.
• Coordinate with project managers and workstream leads to ensure timely execution of activities.
• Ensure project objectives, deliverables, and timelines remain aligned with overall strategic priorities.
• Monitor project performance through KPIs and other relevant performance indicators.

• Lead the preparation and consolidation of regular project status reports, executive dashboards, and management presentations.
• Provide senior management with accurate and timely visibility of project progress, performance, risks, issues, and dependencies.
• Develop reporting templates, tracking tools, and performance measurement systems.
• Analyse project data and translate findings into actionable insights and recommendations.
• Ensure the accuracy, consistency, and reliability of information reported across different departments and workstreams.
• Prepare progress summaries and highlight critical matters requiring management intervention.

• Establish and maintain project risk and issue registers.
• Identify potential project risks, operational challenges, and delivery bottlenecks.
• Coordinate the development and monitoring of mitigation and contingency plans.
• Ensure risks and issues are escalated through the appropriate governance channels.
• Monitor project changes, assess their potential impact on scope, timelines, resources, and budgets, and ensure appropriate approvals are obtained.
• Track corrective actions and ensure accountability for their timely resolution.

• Monitor resource allocation and utilisation across projects and workstreams.
• Coordinate with relevant departments to identify resource gaps and potential capacity constraints.
• Support project budget tracking, expenditure monitoring, and financial performance reporting.
• Identify potential budget variances and highlight areas requiring corrective action.
• Ensure resources are aligned with project priorities, operational requirements, and delivery timelines.

• Act as a central coordination point between senior management, project managers, department heads, and key stakeholders.
• Facilitate project review meetings, governance meetings, and progress discussions.
• Ensure clear communication of project priorities, responsibilities, decisions, and action items.
• Follow up with workstream leads to ensure agreed actions and deliverables are completed within established deadlines.
• Manage stakeholder expectations and support the resolution of cross-functional challenges.
• Ensure alignment between different departments and project teams.

• Oversee the maintenance of comprehensive project documentation, including project plans, reports, risk registers, action logs, and decision records.
• Ensure appropriate document control, version management, and reporting processes are followed.
• Maintain centralised project trackers and ensure information is regularly updated.
• Monitor project deliverables against agreed scope, quality requirements, and timelines.
• Ensure proper records are maintained to support project reviews, audits, and management decisions.

• PMO Governance: Strong understanding of PMO structures, project governance frameworks, methodologies, and standard operating procedures.
• Project Planning & Scheduling: Ability to develop, review, consolidate, and monitor integrated project plans, schedules, milestones, and dependencies.
• Project Controls: Knowledge of project performance tracking, progress measurement, schedule management, and variance analysis.
• Risk & Issue Management: Ability to identify, assess, monitor, and mitigate project risks and operational issues.
• Reporting & Data Analysis: Strong ability to consolidate complex information into clear management reports, dashboards, and actionable insights.
• Budget & Resource Monitoring: Understanding of project budget tracking, resource allocation, utilisation, and cost control.
• Stakeholder Management: Ability to coordinate across multiple departments, manage expectations, and communicate effectively with senior stakeholders.
• Change Management: Understanding of scope management, change requests, impact assessments, and approval processes.
• Documentation & Controls: Strong knowledge of project documentation, reporting standards, action tracking, and document control.

• Advanced Microsoft Excel and PowerPoint.
• Microsoft Project or equivalent project scheduling tools.
• Power BI or similar reporting and dashboard platforms.
• Primavera P6 would be an advantage.
• Microsoft SharePoint, Teams, and other project collaboration tools.

• Bachelor's degree in Project Management, Business Administration, Engineering, Management, or a related discipline.
• Fluency in both Arabic and English is mandatory.

• Minimum 8-10 years of relevant professional experience in project management, PMO, project controls, or programme management.
• Demonstrated experience in managing or leading PMO functions within large-scale, complex, or multi-stakeholder environments.
• Proven track record in establishing PMO governance frameworks, reporting structures, project controls, and performance monitoring processes.
• Strong experience coordinating multiple projects, departments, or workstreams simultaneously.
• Experience working with senior management and providing executive-level reporting and project performance insights.
• Strong understanding of project planning, scheduling, risk management, change control, and resource management.
• Experience in large-scale events, major programmes, infrastructure, government, or complex operational environments would be an advantage.

Saudi Arabia | Full-Time, On-Site | Contract Duration: ASAP - 28 February 2027