PMO Administrator

Support implementation of MATARAT / SJ governance processes and procedures across JEDCO projects.

Maintain PMO trackers, registers, action logs, decision logs, and governance records.

Coordinate collection and consolidation of project information from project teams.

Monitor reporting submissions, deadlines, and compliance with PMO requirements.

Support project health checks, audits, and governance reviews.

Track identified gaps and follow up on corrective actions.

Maintain and update the JEDCO project and portfolio master register .

Coordinate collection, validation, and consolidation of portfolio data from various departments.

Support portfolio refresh, project status, budget, cashflow, forecast, and milestone updates.

Maintain portfolio trackers in coordination with respective teams covering scope, schedule, budget, risks, changes, and key milestones.

Support preparation of portfolio dashboards, management reports, and presentations .

Identify data gaps and inconsistencies and coordinate with stakeholders for resolution.

Support portfolio reviews and ensure information aligns with MATARAT reporting and governance requirements .

Support the administration and day-to-day use of PMIS platforms such as Aconex, Primavera , Unifier, Autodesk Construction Cloud, SAP , or similar systems.

Maintain project data, workflows, user access, registers, and reporting information.

Perform basic data quality and completeness checks.

Support PMIS user onboarding, training, and user assistance.

Coordinate with IT, system administrators, and vendors to resolve system issues.

Support implementation of the MATARAT / JEDCO Stage Gate Framework .

Coordinate stage-gate schedules, submissions, checklists, and required deliverables.

Support for gate review documentation, approvals, decisions, and action logs with project controls teams.

Support the Senior Manager and Project Controls team during gate reviews.

Support P3M3 maturity assessment and improvement activities .

Maintain P3M3 evidence registers, assessment records, and action trackers.

Coordinate collection of supporting evidence from relevant stakeholders.

Support P3M3 workshops, awareness sessions, and improvement initiatives.

Monitor progress against the P3M3 improvement roadmap and provide status updates.

Support development, review, and maintenance of PMO processes, SOPs, templates, guidelines, and workflows .

Prepare and update process maps using Microsoft Visio .

Maintain document version control and PMO document repositories.

Support standardization and continuous improvement of PMO processes.

Coordinate weekly, monthly, and periodic PMO reporting requirements .

Collect, validate, and consolidate project and portfolio information.

Support preparation and maintenance of Power BI dashboards and PMO reports .

Prepare presentations, charts, dashboards, and management information.

Ensure reporting data is accurate, complete, and submitted within agreed timelines.

Coordinate PMO meetings, workshops, governance reviews, and project coordination meetings.

Prepare agendas, presentations, and meeting materials.

Prepare and circulate Minutes of Meetings (MoM) and track actions to closure.

Coordinate with Engineering, Finance, Procurement, Commercial, Operations, Strategy, Project Controls, consultants, and contractors.

Follow up on information requests and outstanding actions.

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!