PMC Project Admin Assistant (UAE National)

The Role

Our Clients And Projects

What We Can Offer

• Meaningful and interesting projects: Delivered to high profile clients across the Energy Sector
• Commitment to Diversity and Inclusion: We are an organization actively committed to diversity and inclusion across our business
• Competitive remuneration package: With regular reviews to ensure we are rewarding at the right level in line with the market
• Medical Insurance: Ensures inpatient, and outpatient medical care is available should you require treatment
• Group Life and Personal Accident Insurance: The company provides Life Assurance cover
• End of Service Gratuity: In line with UAE Labor Law, all employees are eligible for an End of Service benefit
• The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
• Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years’ service of our employees at 5 year service milestones
• Commitment to continued professional development: Development plans that are tailored to your individual needs and interests
• Global connections: Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
• Energy Transition Academy: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems – delivered by experts in their field

Job Objective

Document Control Management

• Establish and maintain the document control system in line with PMC and client standards
• Manage the receipt, logging, distribution, tracking, and filing of all project documents
• Ensure all documentation is correctly numbered, classified, and archived
• Maintain up-to-date document registers and trackers (e.g., MDR, transmittals, drawing registers)

Interface & Coordination

• Act as the focal point between PMC, EPC contractors, vendors, and client for all document-related matters
• Ensure timely distribution of drawings, specifications, procedures, and vendor documents
• Coordinate with engineering, construction, QA/QC, and commissioning teams to ensure document availability

Quality & Compliance

• Ensure all documents comply with project document control procedures and naming conventions
• Perform quality checks on incoming and outgoing documents
• Maintain version control and ensure only latest revisions are in circulation
• Support audits by ensuring document traceability and compliance with ISO standard

Site Support

• Maintain and control site copies of approved drawings and documents
• Ensure superseded documents are removed from circulation
• Support construction and commissioning teams with timely document retrieval
• Manage redline markups and ensure proper incorporation into as-built documentation

Systems & Reporting

• Utilize document management systems such as Aconex, EDMS, SharePoint, or similar
• Generate periodic reports (document status, overdue documents, workflow tracking)
• Monitor document turnaround times and highlight delays

Close-Out & Handover

• Ensure proper compilation and submission of final documentation dossiers
• Coordinate with contractors for final as-built documentation
• Support project handover by ensuring document completeness and accuracy.

Qualifications

Education And Experience

• Diploma or Bachelor’s degree in Business Administration, Engineering, or related field
• 10+ years of document control experience in oil & gas / EPC / PMC projects
• Strong site-based experience (onshore/offshore projects preferred)
• Experience working with PMC organizations on large-scale projects

Skills & Competencies

• Strong knowledge of document control procedures and standards
• Proficiency in EDMS systems (Aconex highly preferred)
• Excellent organizational and multitasking skills
• Strong attention to detail and accuracy
• Good communication and stakeholder coordination skills.
• Ability to work under pressure in a fast-paced site environment

Preferred Experience

• Prior experience on projects with major operators like ADNOC
• Familiarity with project lifecycle from engineering through commissioning and handover
• Experience handling high-volume documentation in multi-contractor environments

About Us

Diversity Statement