Personal Assistant to Director/ secretary
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Key skills for this role
About the Role
Core Responsibilities Calendar & Meeting Management: Scheduling appointments, managing complex diaries, and coordinating meetings, often acting as a gatekeeper for access to the executive.
Key Skills for This Role
Full Job Posting
Core Responsibilities
- **Calendar & Meeting Management:** Scheduling appointments, managing complex diaries, and coordinating meetings, often acting as a gatekeeper for access to the executive.
- **Correspondence Handling:** Screening phone calls, managing emails, and drafting letters or reports on behalf of the manager.
- **Travel Logistics:** Planning detailed domestic and international itineraries, including booking flights, hotels, and arranging visas.
- **Meeting Support:** Preparing agendas, attending meetings to take accurate minutes, and following up on action items.
- **Personal Assistance:** Running personal errands, managing home-related tasks, and organizing personal commitments like social activities or family travel.
- **Administrative Systems:** Maintaining organized digital and physical filing systems, managing databases, and tracking expense
Essential Skills
- **Discretion:** Maintaining strict confidentiality regarding sensitive business and personal matters is paramount.
- **Communication:** Exceptional verbal and written skills for liaising with high-level stakeholders and clients.
- **Organization:** The ability to multitask, prioritize under pressure, and manage a manager's time effectively.
- **Technical Proficiency:** Advanced skills in Microsoft Office (Word, Excel, Outlook, PowerPoint) and various digital scheduling or collaboration tools.
- **Proactivity:** Anticipating the employer's needs and resolving potential issues before they arise
Job Type: Full-time
Pay: AED3,000.00 - AED3,500.00 per month
Education
- Bachelor's (Preferred)
Experience
- secretary : 1 year (Preferred)
- personal assistant : 1 year (Preferred)
- UAE: 1 year (Preferred)
- Engineering or technical: 1 year (Preferred)
Language
- English (Preferred)
- Willingness to travel:
- 100% (Preferred)
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