Executive Secretary/Administrative Assistant
Skills
About This Role
Overview
- An Executive Secretary, or Executive Assistant, is responsible for supporting the daily job duties of a company Executive or Administrator.
- Their duties include maintaining an Executive’s appointment calendar, proofreading documents before they go out to company employees or stakeholders and answering phone calls or emails on the Executive’s behalf.
- Executive Secretary duties and responsibilities
- An Executive Secretary performs many administrative support, organizational and customer service tasks to ensure the professionals they assist have all of the resources they need.
- Their duties and responsibilities include:
- Answering phones and directing the calls to the correct people
- Greeting visitors and directing them to the appropriate place
- Managing multiple or complex calendars for meetings, travel and personal commitments
- Making travel arrangements for in-office professionals and a special visitors
- Sitting in on meetings to take minutes
- Creating memos, reports and agendas as needed
- Negotiating with suppliers and vendors to gather quotes, order supplies and maintain office inventory
- Preparing financial statements, invoices, letters and statements
- Disseminating memos, reports and other information to relevant colleagues
Job Type: Full-time
- Ability to commute/relocate:
- Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)
Education
- Bachelor's (Preferred)
Experience
- UAE: 1 year (Required)
- Secretary: 2 years (Preferred)
- engineering company: 1 year (Preferred)
Language
- Arabic (Preferred)
- English (Preferred)
- Willingness to travel:
- 75% (Preferred)
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