Personal Assistant to Chairman

About Us

Job Summary

Key Responsibilities

• **Calendar & Schedule Management:** Manage the Chairman’s daily calendar, scheduling meetings, appointments, and events. Ensure all time-sensitive commitments are prioritized effectively.
• **Travel Coordination:** Organize domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries. Ensure all travel logistics are smooth and efficient.
• **Communication Management:** Screen phone calls, emails, and other communications, ensuring important matters are prioritized and responded to promptly.
• **Meeting Preparation & Support:** Prepare materials and agendas for meetings, take notes, and follow up on action items. Ensure all meetings run smoothly and efficiently.
• **Document Management:** Draft and proofread correspondence, reports, presentations, and other documents. Handle confidential documents with discretion and professionalism.
• **Event Planning:** Assist in planning and organizing events, both professional and personal, including conferences, board meetings, client events, and social gatherings.
• **Research & Reporting:** Conduct research as needed for various projects, including compiling reports, statistics, and background information.
• **Personal Assistance:** Provide personal support as needed, including managing the Chairman’s personal appointments, errands, and other related tasks.
• **Liaison Role:** Act as a liaison between the Chairman and key stakeholders, including employees, clients, and external partners. Represent the Chairman’s interests professionally and diplomatically.

Key Requirements

• Proven experience as a Personal Assistant or Executive Assistant, preferably supporting senior leadership.
• Exceptional organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.
• Strong communication skills, both verbal and written, with a high level of professionalism and discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
• Ability to maintain confidentiality and handle sensitive information with the utmost discretion.
• Excellent time management skills and the ability to manage competing priorities.
• A proactive and can-do attitude, with the ability to anticipate the needs of the Chairman.
• Strong attention to detail and the ability to maintain high standards of work.
• Flexibility to adapt to changing requirements and work hours as needed.
• A positive and professional demeanor with excellent interpersonal skills.

Key Attributes

• Competitive salary and benefits package.
• Opportunity to work closely with senior leadership in a dynamic and fast-paced environment.
• Exposure to high-level business decisions and leadership strategies.
• Career development opportunities in a prestigious organization.
• A collaborative and supportive work culture.
• Interested candidates who meet the qualifications are encouraged to submit their CV for consideration to **hr.officer@grandfloragroup.com**
• Only applicants with relevant experience and expertise will be contacted.