Personal Assistant

Ali & Sons

Personal Assistant

Key Responsibilities

• Provide executive administrative support to the Capital Management/Investment team.
• Manage calendars, meeting schedules, conference calls, and travel arrangements for the investment team.
• Coordinate meetings with investment managers, advisors, banks, and internal stakeholders.
• Maintain organized records of investment documentation including NDAs, fund agreements, capital call notices, and investor reports.
• Assist in maintaining internal databases and documentation related to the investment portfolio.
• Coordinate internal approvals and circulation of investment documents to relevant departments.
• Maintain filing systems and document management for investment-related files.
• Coordinate logistics for investment team events, conferences, and external meetings.
• Liaise with Finance and Legal teams to facilitate documentation and operational requirements related to investments.
• Ensure confidentiality and proper handling of sensitive financial and corporate information.

Qualifications & Experience

• 3–5 years of experience as an Executive Assistant, Team Assistant, Personal Assistant, or Administrative Coordinator.
• Language Skills: Fluent in English (spoken and written); Arabic is preferred but not mandatory.
• Background in Investment/Finance is a plus.
• Technical Skills:
• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Experience with document management systems is preferred.
• Familiarity with calendar management and virtual meeting platforms such as Microsoft Teams, Zoom, and Outlook.
• Strong organizational, multitasking, and time management skills.
• Excellent communication and interpersonal abilities.
• High level of professionalism, discretion, and attention to detail.

Why Join Us?

• Be part of a leading and diversified business group in the UAE.
• Work closely with senior leadership and investment professionals.
• Gain exposure to investment management, portfolio monitoring, and strategic business initiatives.
• Thrive in a professional, collaborative, and growth-oriented environment.