Personal Assistant

Job Purpose

Calendar and Meeting Management

• Manage the CEO’s daily calendar, appointments, and business meetings.
• Schedule meetings with clients, suppliers, consultants, business partners, and internal teams; coordinate invitations, venues, agendas, and documents.
• Send meeting reminders, prepare the CEO, record minutes and decisions, and follow up on action points.

Communication and Correspondence

• Handle authorized emails, calls, messages, and other communications on behalf of the CEO.
• Draft, review, and format professional correspondence, reports, and presentations.
• Prioritize incoming communications, flag urgent matters, and coordinate communication with internal and external stakeholders.

Executive and Administrative Support

• Prepare schedules, briefing notes, reports, presentations, and management summaries.
• Maintain confidential files, contracts, company documents, and executive records.
• Arrange travel, hotel bookings, transportation, business itineraries, lunches, and client meetings.
• Manage office supplies and administrative requirements, and perform other tasks assigned by the CEO.

Follow-Up and Coordination

• Follow up on pending tasks, deadlines, and management instructions; maintain an action tracker and monitor completion.
• Coordinate with HR, Accounts, Operations, IT, Marketing, Procurement, and Project departments as required.
• Prepare updates on pending approvals, ongoing assignments, and outstanding issues; escalate delays and unresolved matters to the CEO.

Document and Information Management

• Prepare, organize, and maintain digital and physical records; keep documents correctly named, filed, updated, and accessible.
• Assist with business proposals, presentations, reports, and other management documents.
• Handle sensitive company information with strict confidentiality. The source description ends mid-sentence after an incomplete document-related instruction.

Pay

• AED 5,000–10,000 per month.

Work Location

• Work is in person in Dubai, UAE.

Requirements

• Provide high-level administrative, organizational, and executive support to the CEO.
• Handle confidential company information with strict confidentiality.
• Maintain professional communication and ensure timely responses on the CEO’s behalf, as authorized.