People & Organization Coordinator - PS AM

Imagine being a part of a team committed to helping people defeat diabetes and other serious chronic conditions. Here at Novo Nordisk, we seek out opportunities to contribute to healthier communities and better lives for all people. And, that’s what you’ll gain by joining Novo Nordisk’s People & Organization team. Our P&O team is passionate about their purpose – enabling business success the Novo Nordisk Way by turning the Company’s business strategy into an actionable workforce strategy. A strategy which captures the entire employee life-cycle. At Novo Nordisk, you will join an inclusive team of diverse talent and benefit from a range of possibilities for professional and personal development. Are you ready?

The Position

Performs administrative, clerical & process support. Assists the Director &/or department leadership team in document controlling, scheduling, meeting logistics, social activities, travel coordination, presentation development, onboarding & KPI tracking. This position will work alongside the P&O Director & require a high level of confidentiality.

Relationships

Reports to Director, People & Organization.

Essential Functions

Own/lead projects as assigned under direction of P&O Director. See project through from origination to completion within the defined scope, cost & time constraints

Own calendar, manage schedule, anticipate needs & effectively manage director’s time, while meeting the needs of the customer

Maintain & create reports/department metrics using Excel & PowerPoint, SharePoint, teams

Responsible for process to update P&O targets & presentation of status to P&O management

Ability to plan, design & execute both moderate to large scale meetings/off-site events, as well as virtual meetings & events

Create, design &/or edit presentations for meetings & events

Plan all internal meetings & events for the department; manage the agenda, logistics, presentations, coordinate output & actions, catering & off-site dinners

Prepare & submit expense reports on behalf of management in compliance with NNPILP policies

Manage & coordinate complex travel arrangements & itineraries while ensuring flights, accommodations, ground &/or rental transportation are reserved

Support the communications partner with tasks & social activities as needed

Support New Hire orientation event, communicating with managers, welcoming new employees, schedule of training & recommending continuous improvements to the Onboarding program

Order & maintain supplies needed to support the DFP P&O department

Set up & maintain 5S standards for documentation, admin & storage areas

Support P&O project through data collection & analysis & translate into visual dashboards

Support social media campaigns related to employer branding initiative in partnership with PAAC (Public Affairs & Communication) team

Suggests & implements process improvement & standardization updates

Exercise excellent communication skills to represent the department

Perform a wide range of administrative duties highly confidential in nature

Partner & collaborate closely with local colleagues

Follow all safety & environmental requirements in the performance of duties

Champion the Novo Nordisk Way

Other accountabilities, as assigned

Physical Requirements

Ability to work in an open office environment with the possibility of frequent distraction. Ability to travel up to 10% of the time (% can change on a case-by-case basis based on the role).