People Operations

About the Role

Responsibilities

• Onboarding & Off-boarding:
• Build and run an end to end onboarding process for new hires: Offer to start handoffs, background check tracking, new hire paperwork, orientation logistics, badges/equipment coordination, and day one readiness
• Own I-9/E-Verify completion, re-verification, and record-keeping, maintaining audit-ready files at all times
• Execute off-boarding, including final pay coordination in line with California timing requirements, system deactivations, and exit documentation
• People Support & Administration:
• Maintain accurate, confidential employee records and personnel files across all employees
• Process HRIS transactions (new hires, changes, terminations) with a high bar for data accuracy
• Prepare employment verifications, notices, and required documentation
• Serve as the first point of contact for all HR questions across the company including benefits, pay, PTO, policies, onboarding, and everything in between
• Immigration Support:
• Coordinate day-to-day immigration operations in partnership with our outside immigration counsel including document collection, case tracking, and timely responses so filings stay on schedule
• Maintain organized, confidential immigration files and track key dates including visa expirations, extension windows, and work authorization reverifications
• Serve as a helpful, responsive point of contact for employees navigating visa processes, routing legal questions to counsel

Requirements

• 3-5+ years of experience in People Operations, HR administration, or HR coordination, ideally at fast-paced startup or AI/Robotics industry
• Hands-on experience with I-9/E-Verify administration and employee record-keeping
• Working knowledge of timekeeping systems and California wage-and-hour basics
• HRIS experience with strong data-entry accuracy; Justworks & Rippling experience is a plus
• Organized, detail-oriented, and dependable with high-volume work
• Clear, friendly communicator who can support employees at every level
• Strong working knowledge of California employment law, FLSA classifications, and benefits administration frameworks.
• Compensation
• The US base salary range for this full-time position is between $110,000 - $200,000 annually.
• The pay offered for this position may vary based on several individual factors, including job-related knowledge, skills, and experience. The total compensation package may also include additional components/benefits depending on the specific role. This information will be shared if an employment offer is extended.