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ashby

People Operations Coordinator

Baseten
San Francisco, USA
Full-time
Junior · 2–4 years experience
Hybrid
Discovered 1 months ago
spark

Full Job Posting

RESPONSIBILITIES

  • Own the full onboarding experience for every new hire, including: new hire communication from offer signature through Day 1; ensuring completion of onboarding tasks like background checks, Form I-9s, setting up HRIS profiles, etc; coordinating travel logistics; partnering with the Global Mobility Manager on immigration matters that may affect start dates
  • Support day one and San Franciscoweek one onboarding program, including coordinating with managers and buddies, room booking and coordination of start location
  • Partner with IT and Workplace so new hires have the right access, equipment, and desk waiting on day one
  • Manage the logistics behind our onboarding platform and manage the day-to-day vendor relationship
  • Support more moments in the employee lifecycle as the role evolves, from job changes to location moves and more
  • Bring ideas for making the day-to-day run smoother, from automating a task to fixing a clunky step
  • Handle sensitive employee information with discretion

REQUIREMENTS

  • 2-4 years in a high-volume coordination or operations role - People function preferred
  • Extremely organized and detail-oriented, with a tactical, get it done approach, where tasks don't get dropped on your watch
  • Self-directed and comfortable with ambiguity
  • Extremely clear written communicator
  • Based in San Francisco and able to work in the office 3+ days per week
  • NICE TO HAVE
  • Comfortable presenting to groups and facilitating engaging onboarding sessions for new hires as needed
  • Experience incorporating AI tools, such as Claude, into workflows, with a strong mindset toward automation and systems integration.
  • Experience working with recruiting, HRIS and onboarding platforms and related People systems.
  • Strong spreadsheet skills, including comfort working with formulas and organizing complex data.
  • Experience at a fast-growing startup

BENEFITS

  • Competitive compensation, including meaningful equity
  • (U.S. only) 100% coverage of medical, dental, and vision insurance for employee and dependents
  • Flexible PTO policy including company wide Winter Break (our offices are closed from Christmas Eve to New Year's Day!)
  • Paid parental leave
  • Fertility and family-building stipend through Carrot
  • (U.S. only) Company-facilitated 401(k)
  • Exposure to a variety of ML startups, offering unparalleled learning and networking opportunities.
  • Apply now to embark on a rewarding journey in shaping the future of AI! If you are a motivated individual with a passion for machine learning and a desire to be part of a collaborative and forward-thinking team, we would love to hear from you.
  • At Baseten, we are committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.
  • We are an Equal Opportunity Employer and will consider qualified applicants with criminal histories in a manner consistent with applicable law (by example, the requirements of the San Francisco Fair Chance Ordinance, where applicable).

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