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People Operations Associate

Vast
Long Beach, USA
Full-time
Mid · 3+ years experience
Onsite
Discovered 2 weeks ago

Full Job Posting

Responsibilities:

  • HRIS Data Integrity & Change Management — 30%
  • Manage employee data and HRIS changes in Rippling, ensuring accuracy, documentation, and appropriate approvals
  • Partner with the HRIS Associate to support workflows, reporting, system testing, and issue resolution
  • Conduct regular data audits, resolve discrepancies, and partner cross-functionally to maintain accurate and compliant employee records
  • Separations, Termination Documentation & Offboarding — 25%
  • Manage employee separations and terminations, ensuring timely completion of documentation, system updates, stakeholder coordination, and final pay requirements
  • Own the Separation Agreement process, including preparation, approvals, signature tracking, deadlines, and record-keeping
  • Partner with People Business Partners, Legal, and Payroll to ensure separation documentation and off-boarding actions are accurate and compliant
  • Escalate complex or high-risk separation matters as appropriate
  • Workers’ Compensation — 25%
  • Manage Workers’ Compensation claims from injury reporting through return-to-work and claim closure
  • File claims and provide required employee notices and documentation within applicable deadlines
  • Serve as the primary People Operations contact for employees, managers, insurance carriers, EHS, and other stakeholders throughout the claims process
  • Coordinate return-to-work and modified-duty plans and maintain accurate, confidential, and audit-ready records
  • Monitor claims, deadlines, and trends and identify potential risks or process improvements
  • International Hiring & Workforce Support — 10%
  • Support international hiring and workforce administration, including employment documentation, contracts, onboarding, employee changes, and separations
  • Partner with internal teams and external vendors to support international workforce requirements and compliance
  • Maintain accurate global employee and contractor records in Rippling and flag potential compliance or operational risks
  • Process Improvement — 5%
  • Identify and implement improvements across People Operations processes, including employee changes, offboarding, Workers’ Compensation, international workforce administration, and compliance
  • Develop and maintain SOPs and supporting documentation to improve consistency, scalability, and audit readiness
  • Reporting & Cross-Functional Partnership — 5%
  • Partner with HRIS and cross-functional teams to provide operational metrics, compliance reporting, and audit support
  • Identify trends, gaps, and risks and provide actionable insights to People Operations leadership
  • Collaborate with People Business Partners, Payroll, Talent Acquisition, Finance, IT, Legal, EHS, and other teams to resolve operational issues and support People initiatives

Minimum Qualifications:

  • High School Diploma
  • 3+ years of progressive experience in People Operations, HR Operations, HR Administration, or a related function. Candidates considered for the Senior People Operations Associate level should demonstrate deeper functional expertise, experience independently managing complex or sensitive employee matters, and a track record of improving or scaling People Operations processes
  • Hands-on experience managing employee data and employee actions in an HRIS; Rippling strongly preferred. This role requires an expert HRIS user, not a system administrator
  • Experience managing employee separations and termination documentation, including coordinating time-sensitive documentation, offboarding actions, and cross-functional requirements
  • Experience managing Workers’ Compensation claims, including intake, carrier coordination, claim administration, and return-to-work processes
  • Experience supporting international hiring or workforce administration, including employment documentation and employee changes
  • Strong analytical, problem-solving, and project management skills with exceptional attention to detail and accuracy
  • High level of discretion and ability to handle sensitive and confidential employee information with integrity
  • Advanced proficiency in Google Workspace, particularly Google Sheets, and/or Microsoft Excel for reporting and analysis
  • Clear communicator who works effectively across People Business Partners, Talent Acquisition, Payroll, Finance, IT, Legal, Environmental Health & Safety, external vendors, managers, and business leaders
  • Ability to travel up to 10% of the time
  • Willingness to work overtime, or weekends to support critical mission milestones
  • Ability to lift up to 25lbs unassisted
  • Specific certifications, as appropriate
  • People Operations Associate II: $92,000 - $131,000
  • Senior People Operations Associate: $103,000 - $147,000
  • Pay Range: California
  • $92,000 — $147,000 USD
  • We calibrate level and compensation to the selected candidate's experience and demonstrated capability. We welcome applicants across a range of experience levels to apply.
  • COMPENSATION AND BENEFITS
  • Base salary will vary depending on job-related knowledge, education, skills, experience, business needs, and market demand. Salary is just one component of our comprehensive compensation package. Full-time employees also receive company equity, as well as access to a full suite of compelling benefits and perks, including: medical, dental, and vision coverage for employees and dependents, generous paid time off; up to 20+ days of vacation for exempt staff and up to 10+ days of vacation for non-exempt staff with the ability to cash-out unused vacation annually, paid parental leave, short and long-term disability insurance, life insurance, access to a 401(k) retirement plan, ClassPass credits, personalized mental healthcare through Spring Health, and other discounts and perks. We also take pride in offering exceptional food perks, with snacks, drip coffee & onsite barista, cold drinks, and dinner meals remaining free of charge, and lunch subsidized as part of Vast’s ongoing commitment to providing high-quality meals for employees.
  • U.S. EXPORT CONTROL COMPLIANCE STATUS
  • The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a “U.S. person” as defined by 22 C.F.R. § 120.62 or otherwise eligible for deemed export licensing. This status includes U.S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending.
  • EQUAL OPPORTUNITY
  • Vast is an Equal Opportunity Employer; employment with Vast is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Preferred Qualifications:

  • Bachelor's degree in Business, Human Resources, or a related field
  • Experience preparing or managing Separation Agreements and supporting complex or high-volume employee separations and offboarding
  • Experience working with global employment partners, employer-of-record (EOR) providers, or international payroll providers
  • Experience supporting multi-location organizations
  • Familiarity with California employment practices and compliance requirements, including California Workers’ Compensation
  • Working knowledge of employment requirements outside the U.S
  • A track record of improving People Operations processes at scale, including documentation, data integrity, offboarding, Workers’ Compensation, or compliance processes
  • Project management experience
  • Hands-on experience managing employee data and employee actions in an HRIS; Rippling strongly preferred. This role requires an expert HRIS user, not a system administrator

Additional Requirements:

  • Pay Ranges:
  • COMPENSATION AND BENEFITS Base salary will vary depending on job-related knowledge, education, skills, experience, business needs, and market demand. Salary is just one component of our comprehensive compensation package. Full-time employees also receive company equity, as well as access to a full suite of compelling benefits and perks, including: medical, dental, and vision coverage for employees and dependents, generous paid time off; up to 20+ days of vacation for exempt staff and up to 10+ days of vacation for non-exempt staff with the ability to cash-out unused vacation annually, paid parental leave, short and long-term disability insurance, life insurance, access to a 401(k) retirement plan, ClassPass credits, personalized mental healthcare through Spring Health, and other discounts and perks. We also take pride in offering exceptional food perks, with snacks, drip coffee & onsite barista, cold drinks, and dinner meals remaining free of charge, and lunch subsidized as part of Vast’s ongoing commitment to providing high-quality meals for employees.
  • U.S. EXPORT CONTROL COMPLIANCE STATUS The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a “U.S. person” as defined by 22 C.F.R. § 120.62 or otherwise eligible for deemed export licensing. This status includes U.S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending.
  • EQUAL OPPORTUNITY Vast is an Equal Opportunity Employer; employment with Vast is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

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