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oracle

Payroll Supervisor

Xactware
Jersey City, USA
Full-time
Mid
Hybrid
Discovered 1 weeks ago

Full Job Posting

Qualifications

  • Requirements, Core Professional & Leadership Skills
  • Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or a related field, or equivalent practical experience.
  • Experience working with payroll systems such as Oracle and third-party payroll providers.
  • Extensive experience supervising complex, multi-jurisdictional payrolls.
  • Proven strength in compliance, audits, reconciliations, and system-based payroll environments.
  • Ability to balance hands-on payroll execution with governance, controls, and stakeholder leadership.
  • Comfortable acting as both an operational expert and supervisory escalation point.
  • Advanced Excel and payroll analytics capabilities.
  • Strong time management, project management, and prioritization skills.
  • Demonstrated people leadership, coaching, and knowledge-sharing ability within payroll operations.
  • Experience leading or mentoring payroll staff.
  • #LI-LM03 #LI-Hybrid

Responsibilities

  • Compliance, Governance, Oversight & Controls (≈36%)
  • Lead and oversee payroll compliance activities across the Americas, ensuring adherence to local legislation, tax regulations, SOX requirements, and internal controls.
  • Own and maintain Payroll SOPs for the Americas, aligning them with global standards, KPIs, and governance frameworks.
  • Review, approve, and sign-off on year-end processes, statutory filings, quarterly controls, audits, and payroll reconciliations.
  • Ensure accurate tax calculation, reporting, and statutory payments, including equity-related payroll transactions.
  • Maintain data security, integrity, and access controls in accordance with Finance and corporate standards.
  • Oversee payroll forecasting, KPI ownership, GL alignment, and subledger-to-ledger reconciliations.
  • Act as a key contributor during internal and external payroll audits, including platform/process walkthroughs.
  • Payroll Processing Oversight (≈20%)
  • Supervise end-to-end payroll processing activities, ensuring accuracy, timeliness, and adherence to SOPs.
  • Approve off-cycle payments, special payments (bonuses, severance, commissions, STI), garnishments, and non-payroll payments.
  • Oversee payroll reconciliations, flux analysis, change reports, and bank statement agreements.
  • Ensure correct setup and validation of new hires, terminations, salary changes, equity transactions, and time reporting.
  • Provide peer review and final validation of payrolls prior to release.
  • Expertise Emphasis: Execution oversight and complex payroll validation.
  • Stakeholder & Vendor Management (≈18%)
  • Serve as the escalation point for high level payroll inquiries, complex employee issues, and sensitive payroll matters.
  • Manage payroll communications, change announcements, and employee-facing updates.
  • Collaborate closely with HR, Accounting, GL, Finance, and external payroll vendors to resolve issues and drive continuous improvement.
  • Oversee payroll ticket queues, ServiceNow workflows, and vendor service requests to ensure SLA adherence.
  • Expertise Emphasis: Stakeholder leadership and issue resolution.
  • Payroll Systems & Technology (≈18%)
  • Own payroll system configuration and integrity, including Oracle and vendor platform integrations.
  • Ensure accurate data flow between HR, time & labor, and payroll systems.
  • Lead system testing, updates, and legislative changes to ensure payroll readiness.
  • Oversee timecard design, absence functionality, and system enhancements impacting payroll processing.
  • Expertise Emphasis: Ensure system accuracy, testing, and configuration accountability.
  • Third-Party Payments (≈8%)
  • Review, approve, and reconcile third-party payroll-related payments.
  • Ensure supporting documentation, PO/REQ compliance, and audit readiness for all external payments.
  • Expertise Emphasis: Manage 3rd party payments and maintain financial accountability.

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